Executive Assistant

Executive Assistant

Staffline Ireland are recruiting for an Executive Assistant on behalf of a leading estate agent. The Executive Assistant will play a crucial role in ensuring the smooth operation of the executive team. You will provide comprehensive administrative support, manage schedules, coordinate meetings, and assist in various projects.

Responsibilities:

• Provide high-level administrative support to the company directors.
• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Coordinate and prepare materials for meetings, presentations, and reports.
• Handle incoming and outgoing communications on behalf of executives, including emails, phone calls, and correspondence.
• Assist in project management tasks, including tracking progress, deadlines, and deliverables.
• Maintain confidential and sensitive information with utmost discretion.
• Conduct research and compile data to support decision-making processes.
• Liaise with internal and external stakeholders, including clients, vendors, and employees.
• Conduct market research and collate data relating to acquisitions.
• Maintain acquisition target relationships.
• Attend weekly property meeting and follow up on actions required.
• Perform other administrative duties as required to support the efficient operation of the company.
• Any other duties role may involve.

Person Specification:

• Bachelor's Degree in Business Administration, Management, or a related field preferred.
• 2 years of experience as an Executive Assistant or in a similar role.
• Exceptional organisational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Google Suite.
• Ability to work independently and handle multiple priorities in a fast-paced environment.
• High level of professionalism and confidentiality.
• Excellent problem-solving skills and attention to detail.
• Familiarity with property management or real estate industry is a plus.

The Rewards

The successful Executive Assistant will enjoy a competitive salary depending on experience plus Career Progression.

Location

The Executive Assistant role will be based in Belfast.

To be considered for this position, please forward your CV to Ross McConville at Staffline Ireland by clicking on the APPLY button on this page and attaching your CV.

The Staffline Ireland Specialist Team is a dedicated division within Staffline Ireland, focused on providing Permanent, Contract & Temporary staffing solutions across; Construction, Engineering, Accountancy & Finance, Financial Services & Insurance, Health & Safety, HR, IT, Sales & Marketing, Senior Manufacturing, Procurement & Supply Chain & Medical, Health & Social Care.