Band 3 Personal Secretary

Staffline are recruiting on behalf of NHSCT for a Band 3 Personal Secretary required on a temporary basis based in Antrim.

Role: Band 3 Personal Secretary

Rate of Pay: £12.75ph

Location: Antrim

Hours: 26 hours over 4 or 5 days

Duration: End of June

Main duties/Responsibilities:

The post holder will act as a Personal Secretary and will be required to provide personal secretarial service to senior members of staff.

• Provide Secretarial services to senior members of staff, maintaining confidentiality at all times
• In addition as a member of a secretarial team, the post holder will be required to provide clerical support to other members of staff within the department
• Provide administrative/secretarial support within the department, eg, audio typing, word processing, photocopying, filing etc
• Arrange and provide administrative support at meetings including minute taking and issuing of relevant documentation
• Organise and maintain relevant diaries/schedules and arrange appointments and meetings
• Process and distribute all incoming mail and prepare outgoing mail as required
• Deal with incoming telephone calls and handle queries as appropriate
• Manage and maintain appropriate records eg. Sickness absence, accident reporting, notification of change
• Act as a reference point for internal and external enquiries relating to the department and ensure necessary communication is maintained with the director, senior manager and other professionals.
• Participate in training appropriate to the duties of the post
• Provide administrative cover as required during the absence of other administrative staff
• Undertake any other duties as assigned by Manager/Senior Managers to ensure the needs of the department are met
• Use Trust wide and departmental computer technology in line with the Trust's Information Management and Technology strategy
• Through his/her own actions, ensure adherence to the Principles of Equality and Human Rights legislation

Essential Criteria:

• 4 GCSEs to include English and Mathematics (Grade A*-C) or equivalent PLUS 1 year's clerical/secretarial experience in an office environment to include the use of the Microsoft Office suite of packages.

OR

• 2 year's clerical/secretarial experience in an office environment to include the use of the Microsoft office suite of packages AND GCSE English Grade A*-C.

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, and Christine Thompson will be in contact to confirm if you have been shortlisted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate.