Contracts Administrator, Dundonald

Contracts Administrator
Location: Ulster Hospital, Dundonald
Hours: Full-time, 37.5 hours
Pay Rate: £12.75 per hour

JOB SUMMARY

The post holder will be responsible for providing an administrative service to the Managers and Contracts Compliance Officers in the Contracts & Social Care Procurement Department. They will assist with the day-to-day running of the department to ensure a smooth-running, high-quality service

MAIN DUTIES

1. Arrange and provide administrative support for meetings, including minute / action note taking, organising venues, issuing and follow up of relevant documentation.

2. Follow up of actions from contract review meetings relevant to the department.

3. Provide general administrative/secretarial support within the department e.g. word processing, spreadsheets, database use, photocopying, filing etc.

4. Organise and maintain relevant manual and electronic diary/schedule and arrange appointments and meetings.

5. Establish and maintain filing systems to meet the administrative needs of the department

6. Maintain accurate records for the department re: Contracts / minutes / Provider Insurance etc.

7. Process and distribute all incoming mail and prepare outgoing mail as required.

8. Deal with incoming telephone calls and handle queries as appropriate and act as a reference point for all internal and external enquiries relating to the department, ensuring necessary communication is maintained with relevant senior department staff

9. Operate and manage a brought forward system for minutes / monthly contract monitoring and contracts

10. Participate in training appropriate to the post.

11. Participate in data quality exercises to maintain quality of information in the department.

12. Maintaining and ordering department stock as and when required.

13. Provide administrative cover as required during the absence of other administrative staff.

ESSENTIAL CRITERIA

Why Temp with Staffline?

- Weekly Pay

- Easy, online timesheets

- Dedicated Consutant Support

If you are interested and available for this position, please upload your CV to the link or contact Stephanie Wilson at [email protected]

To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between £16-£32 depending on clearance level.