Procurement Assistant

Job Summary

The Procurement Assistant provides administrative and operational support to the procurement team, helping to ensure the timely and cost-effective purchase of goods and services. The role involves processing purchase orders, maintaining supplier records, monitoring deliveries, and assisting with supplier communications while ensuring compliance with company policies and procedures.

Key Responsibilities

• Assist with the preparation and processing of purchase orders and requisitions.
• Obtain quotations from suppliers and support price comparisons.
• Maintain accurate procurement records, contracts, and supplier databases.
• Monitor order status and follow up with suppliers regarding deliveries and outstanding orders.
• Liaise with internal departments to understand purchasing requirements and resolve procurement-related queries.
• Assist in evaluating supplier performance, including quality, cost, and delivery metrics.
• Support contract administration and document management.
• Reconcile purchase orders, delivery notes, and invoices to ensure accuracy.
• Help identify opportunities for cost savings and process improvements.
• Ensure procurement activities comply with company policies and relevant regulations.
• Prepare procurement reports and update purchasing trackers as required.

Skills and Qualifications

Essential:

• Previous administrative experience, preferably in procurement, purchasing, supply chain, or a related field.
• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to manage multiple tasks and meet deadlines.

Desirable:

• Experience using procurement, ERP, or inventory management systems.
• Knowledge of procurement processes and supplier management.
• Relevant qualification in Business Administration, Procurement, Supply Chain, or a related discipline.

Competencies

• Strong analytical and problem-solving skills.
• Ability to work independently and as part of a team.
• Professional and customer-focused approach.
• High level of integrity and confidentiality.
• Adaptable and proactive mindset.

Key Performance Indicators (KPIs)

• Accuracy of purchase orders and procurement records.
• Timely processing of purchasing requests.
• Supplier delivery performance tracking.
• Invoice and order reconciliation accuracy.
• Internal stakeholder satisfaction.
• Compliance with procurement policies and procedures.

Working Conditions

• Office-based.
• Standard business hours, with occasional flexibility required to meet operational demands.

This role is ideal for someone looking to develop a career in procurement and supply chain management while gaining exposure to supplier management, purchasing operations, and commercial processes.

For more information contact [email protected] or cal 02871 267799 Ext 514