Band 3 Community Equipment Officer

Northern Health and Social Care Trust

Temporary (3 Months)

Admin and Secretarial

Ballymena, County Antrim

Up to £11.67 per hour

Startdate: ASAP

Ref: J14033_1733824361

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Job description

Staffline has been appointed as HSCNI's number 1 recruitment provider for Admin and Clerical roles throughout the province.

Band 3 Community Equipment Officer required on a temporary basis based in Ballymena

Role: Band 3 Community Equipment Officer

Rate of Pay: £11.67ph

Location: Ballymena

Hours: 37.5

Duration: 3 Months

Main duties/Responsibilities:

Respond to all queries in a professional manner.
To assist in the processing of requests for the delivery and collection of community equipment required by clients throughout the Trust. Ensuring that referral information is accurate and appropriate.
To assist in the processing of requests for transfer of equipment within client homes, to an alternative location/facility.
To action requests for Hospital Discharge within agreed timeframe and highlight to Office Manager any difficulties which may arise in progression of same.
To assist with the transfer of equipment from cleaning bay to reconditioned/service/repair/write off.
Input and retrieval data from Elms 2 system on a daily basis.
Participate in the cleansing of information held on Elms 2 system.
To provide administrative and clerical support within the general office and to the Operational Manager within the full range of their duties.
To provide an efficient telephone and reception service, process messages, answer routine enquires and re-route those requiring knowledge of regulations and procedures.
General office duties including filing, photocopying, distribution of incoming and outgoing mail, faxing, scanning and ordering stationery.
To liaise and co-operate with all Trust staff to ensure the effective running of the department and the provision of a high quality customer relation service.
To maintain a high standard of confidentiality.
Process data received from BSO in relation to deceased clients. Update Elms 2 system, record as deceased, assess whether any outstanding equipment needs collection and progress same.

In conjunction with CES manager review and action current waiting lists for community equipment. Searches of waiting lists to be undertaken in the Elms 2 system and orders actioned as equipment becomes available subject to priority.
Process sub store lists

To progress equipment purchase orders on Elms 2 system and liaise with Operational Manager/Supplies/PALs highlighting any discrepancies.

To assist the Operational Manager process condemned/repair reports received from Estate Services.

To progress requests for High Pressure Alternating Mattresses within agreed timeframe, liaising with outside service provider if required, keep accurate records of rentals agreed and highlight any discrepancies with Office Manager.
To adhere to operational procedures within the office.
Provide support and training for new members of staff.
Participate in Performance Review and meet agreed objectives and targets

To participate in such training and development programmes, as may be considered necessary.
To undertake such other duties as may be required from time to time that are consistent with the responsibility of the grade.

Essential Criteria:

5 GCSE's (Grade A-C) or equivalent to include English Language

Plus

6 months office experience of operating computers and data inputting

GCSE English Language (Grade A-C) plus two year's office experience of operating computers and data inputting

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, and Christine Thompson will be in contact to confirm if you have been shortlisted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate.