Administrator

On behalf of our client based in the Kells (outside Ballymena) area we are recruiting for an Administrator to cover a maternity leave. Full training will be provided & potentially the role could become permanent.

Hours of work: Mon-Frid 9am-5pm

(The company would not be accessible with public transport)

Key Responsibilities:

Customer & Administrative Support

• Set up and maintain new customer accounts within company systems.
• Create, update, process, and issue customer invoices.
• Communicate professionally with customers, suppliers, and the sales team.
• Maintain accurate and up-to-date customer and supplier records within Xero.
• Manage electronic and paper filing systems to ensure records are organised and accessible.
• Provide general administrative support to the sales team and wider business as required.

Logistics Coordination

• Arrange pallet collections and deliveries across Europe.
• Complete Supplementary Declarations through the Trader Support Service.
• Investigate and resolve delivery-related queries.

Accounts & Finance Administration

• Process purchase invoices and supplier payments.
• Reconcile bank accounts and supplier statements.
• Monitor outstanding customer balances and carry out credit control activities.
• Prepare monthly debtor reports.
• Complete Irish VAT returns.
• Support month-end accounting processes and management reporting.

• Assist with cash flow monitoring and general financial administration.
• Investigate and resolve invoice and payment discrepancies.
• Ensure all financial records are accurate, up to date, and treated with strict confidentiality.

Additional Duties

Undertake any other reasonable duties as required to support the needs of the business.

Essential Criteria:

• Previous administration experience.
• Confidence speaking with customers and suppliers.
• Good attention to detail and organisational skills.
• A friendly, positive and professional attitude.

Desirable:

• Experience with accounting software, ideally Xero.
• Credit control or accounts experience.