Sales & Marketing Coordinator

Sales & Marketing Coordinator

Location: Dundalk (Hybrid Working Available)

Job Type: Full-Time

Salary: €28K- €30K per annum

About the Role

We are seeking a highly organised and proactive Sales & Marketing Coordinator to support a growing, dynamic business across sales, marketing, and tender activities.

This is a key support role focused on ensuring the smooth day-to-day running of sales operations, marketing campaigns, and business development processes. You will work closely with senior team members, enabling them to focus on strategic growth, client relationships, and partnerships while you manage the coordination and execution of supporting activities.

Key Responsibilities:

Sales Administration

Maintain and update CRM records (leads, opportunities, client interactions)

Track proposals and support preparation of templates and documentation

Prepare briefing notes for client meetings

Assist with follow-ups and general sales administration

Support development of case studies

Lead Generation Support

Manage LinkedIn outreach campaigns (e.g. Dripify)

Build and manage prospect lists within CRM systems

Monitor engagement and flag potential leads

Track outreach performance and activity

Conduct competitor and market research

Tender Administration

Monitor procurement portals for opportunities

Manage tender documentation and submission deadlines

Prepare standard company information and supporting materials

Format and compile tender submissions

Maintain tender library and records

Marketing Coordination

Support content calendar planning and execution

Schedule and publish social media posts (primarily LinkedIn)

Upload website content (blogs, case studies, news)

Assist with marketing materials using Canva

Maintain marketing asset libraries

Meeting & Sales Process Coordination

Coordinate sales meetings, agendas, and scheduling

Take notes, track actions, and follow up

Maintain sales action trackers

Support alignment between sales and marketing teams

Reporting & Tracking

Maintain pipeline and lead tracking reports

Generate CRM and sales activity reports

Track marketing campaign performance

Support internal reporting for management

Skills & Experience

Strong organisational and administrative skills

Excellent written communication and attention to detail

Ability to manage multiple tasks and deadlines

Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Experience with CRM systems (e.g. HubSpot or similar)

Strong document formatting and report preparation skills

Desirable:

Experience supporting sales or business development teams

Experience with LinkedIn outreach or digital campaigns

Canva and content creation experience

Familiarity with WordPress or CMS platforms

Experience with tenders or proposal preparation

Personal Attributes

Highly organised and detail-oriented

Proactive with strong follow-through

Digitally confident across multiple platforms

Professional communicator with strong written skills

Able to prioritise and manage competing deadlines

Interested in business growth and commercial activity

What's on Offer

Hybrid working model (post-probation)

Flexible working hours

Pension and bonus scheme (post-probation)

Learning and development opportunities

Career progression potential

Employee wellbeing initiatives

Cycle to Work Scheme

Regular team events and a supportive culture

Free on-site parking