Bid Coordinator

Bid Coordinator

Staffline Ireland are recruiting for a Bid Coordinator on behalf of a market leading construction company. This is a key role within the business development team, focused on securing new work by producing high-quality, compliant and compelling tender submissions. As Bid Coordinator, you'll take ownership of coordinating and producing bid documents across the full tender lifecycle. They will consider candidates with strong admin experience.

Responsibilities:

• Co-ordinate the end-to-end bid process (PQQ and tender submissions), from reviewing client documentation to final submission
• Register opportunities on client portals and initiate internal tender processes
• Manage portal communications, clarifications and submissions
• Ensure all submissions are fully compliant, accurate and submitted on time
• Coordinate input from across the business, including commercial, SHEQ and delivery teams
• Attend bid kick-off meetings and review meetings
• Manage document compliance and internal sign-off
• Ensure documents follow company branding, formatting and quality standards
• Review content for clarity, flow, grammar and consistency
• Maintain master documents and ensure backups are in place
• Maintain and develop a bid library of responses, CVs, case studies and supporting information
• Record bid feedback, outcomes and lessons learned
• Support the development of best practice responses for future tenders
• Assist in producing award and competition submissions
• Any other duties role may involve

Person Specification:

• 3 years' experience in a similar bid coordination / administration role
• Experience working within a fast-paced deadline oriented role.
• Strong written English with the ability to produce clear, persuasive content
• Excellent organisational and document management skills
• Proficiency in Microsoft Word, PowerPoint and Excel

Desirable Criteria:

• Experience working within the construction / civil engineering / built environment
• Experience using Adobe InDesign / Canva
• Strong graphic eye and understanding of layout and presentation
• Experience supporting marketing or award submissions

The Rewards

The successful Bid Coordinator will enjoy a competitive salary circa up to £35,000 depending on experience plus:

• Performance-based Bonuses
• Private Medical Insurance, Life Assurance & Employee Assistance Programmes
• Additional Holidays and Service Awards
• Hybrid Working
• Part-Time | Full-Time (Hours)
• Marriage Leave
• Enhanced Family Friendly Benefits
• Opportunities for career growth, training and support for professional development & membership
• Social and Team Building Events

Location

The Bid Coordinator role will be based in Dungannon with option of hybrid working.

To be considered for this position, please forward your CV to Ross McConville at Staffline Ireland by clicking on the APPLY button on this page and attaching your CV.

The Staffline Ireland Specialist Team is a dedicated division within Staffline Ireland, focused on providing Permanent, Contract & Temporary staffing solutions across; Construction, Engineering, Accountancy & Finance, Financial Services & Insurance, Health & Safety, HR, IT, Sales & Marketing, Senior Manufacturing, Procurement & Supply Chain & Medical, Health & Social Care.