Purchase Ledger Administrator

Purchase Ledger Administrator required to work closely with the Admin & Finance team to manage a high-volume purchase ledger, ensure all financial records are up to date and maintained to the highest standards. The successful candidate will report to the Admin Manager and work as part of the wider Admin team.

Hours of work: Monday - Friday, 08:00 - 17:00 (40hrs) per week (Flexible start & finish time is optional)

ROP: £12-£13ph (depending on experience)

Location: Broughshane Area

Responsibilities:

Answering telephone promptly, directing calls to the appropriate personnel and responding and directing emails as necessary in a professional manner.

Supplier invoice coding to nominal ledger.

Complete Month end accruals and Mastercard reconciliation.

Raise Purchase Orders (PO's) for other departments as required.

Maintain and keep up to date records of company vehicles (Vehicle Tax, MOT & services).

RHI Submission.

Liaise with new and existing suppliers daily to ensure all documentation complete and up to date.

Preparation of new and existing account information to include processing of supplier evaluation forms.

Sales invoicing / Lodgements - providing holiday cover. Cover for other members of the admin team including reception cover for holidays, periods of sickness and other absence when required.

Any other duties, within reason and capability, as agreed through consultation with management.

Essential Criteria:

Proven experience in an administrative position, particularly within finance or office management environment.

Ability to manage a high-volume purchase ledger, including processing invoices, reconciling accounts and maintaining accurate records.

High level of accuracy and attention to detail, especially when dealing with financial data and documents.

Strong organisational skills with the ability to manage multiple tasks and prioritise effectively.

Excellent written and verbal communication skills.

Proficient in using Microsoft Office (particularly Excel and Word) and experience with financial software or accounting systems.

Desirable Criteria:

Previous experience in a similar industry.

Familiarity with accounting software.

Understanding of relevant compliance and regulatory requirements within administrative and financial domain.

Benefits:

Free parking