GP Executive Officer PA to GP Director

GP Executive Officer PA to GP Director for a large public sector organisation

Location: Beechill House, BT8

Pay Per Hour: £12.86

Working Hours: 37.5 hrs per week

JOB SUMMARY/MAIN PURPOSE:

To provide administrative support to the Director and Specialty Training Associate Directors, GP Trainee Programme Directors, GP Trainers and GP Trainees within the GP Department in the areas of General Practice Specialty Training.

MAIN DUTIES / RESPONSIBILITIES

• Organising meetings for GP Director and Associate Directors as required.
• Coordinating GP Director Diary with the GP Department Calendar on outlook.
• Organising travel arrangements for GP Director & Associate Directors when attending National Meetings and Conferences
• Arranging and coordinating National Training courses for GP Programme Directors.
• Organise meetings and take meeting minutes along with providing links to Zoom technology or face to face meetings in line with guidance provided.
• Organisation of Practice Visits
• Recording and updating the GP Trainer Accreditation database.
• Monitoring and reporting on the approval status of GP Trainers and planning a suitable visit timeline
• Administration of financial documentation and payments for visits once completed.
• Typing up reports and feedback with GP Practices and coordination of Practice Visit documentation.
• Ensuring all information is shared in a timely fashion.
• Setting up and coordinating the delivery of Lead Visitor and visiting team members training.
• Providing statistics on Annual Report.
• Updating NIMDTA website with updates relating to Practice Visits.
• Liaising with the Associate Director in organising annual Practice Visits.

ESSENTIAL CRITERIA

1. GCSE Maths and GCSE English (A-C) OR equivalent qualification to demonstrate literacy and numeracy OR higher qualification

AND

2. 2 A Levels OR equivalent OR higher qualification AND 18 months relevant experience OR

A minimum of 3 years' relevant experience*

Relevant experience is defined as working in an office environment carrying out administrative duties such as preparing letters/correspondence, maintaining systems/databases, communicating with stakeholders.

Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment.

DESIRABLE CRITERIA

Experience of financial administration, to include processing payments and invoices.

One year's experience of providing administrative support to committees to include minute taking.

If you are interested and available for this position, please upload your CV to the link or contact Kelly Cunningham at [email protected]

To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between £16 - £32 depending on clearance level.