Office Administrator

OFFICE ADMINISTRATOR | CORK | PERMANENT

Our client based in Cork is looking for an experienced Office Administrator to join their team.

ON OFFER|

• Attractive salary
• 12 Days holidays + Bank holidays
• Free on-site parking
• Pension

THE ROLE |

The role is part-time 9:30am-5:50pm Monday-Wednesday with very occasional evenings hours if training required.

Main tasks will be usual office admin as well as some pay roll and inventory management.

Experience with Google suite & design software is desireable.

KEY RESPONSIBILITIES |

DAILY|

• Provide general support to members and visitors, including answering and directing calls/emails or face-to-face queries.
• Monitor membership changes such as resignations, applications, setting up new members as required, updating of phone/email distribution lists and preparing ballots for monthly meetings.
• Develop and maintain suitable filing systems, both manual and electronic.
• Prepare and monitor invoices, process online payments, credit card payments, cheques and cash payments for all aspects including memberships, coaching activities and gym classes.
• Carry out administrative duties such as filing, typing, copying, binding, scanning, coordinating repairs to office equipment etc..
• Provide administrative support to sports captains as required.

WEEKLY|

• Process Payroll for all staff on a weekly basis
• Keep accurate financial records through sage accounting software. Inputting of invoices and processing payments. Running reports as required for the treasurer and management.
• Monitor and update website, and social media as required with current and upcoming events and keep up to date with coaching, social, gym, squash and tennis activities.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing orders for supplies; verifying receipt of supplies

• Assist with the sub committees and general committee requests.
• Process the collection of fees for coaching, gym classes and memberships.

OCCASIONAL|

• Process garda vetting applications as required and keep records of safeguarding and vetting required for committees and staff.
• Assist in the preparation of regularly scheduled reports
• Maintain club clothing shop, orders and assist in annual stock take for audit.
• Assist in preparation of year end accounts and liaise with treasurer, management and auditor during the process.

• Process garda vetting applications as required and keep records of safeguarding and vetting required for committees and staff.
• Assist in the preparation of regularly scheduled reports
• Maintain club clothing shop, orders and assist in annual stock take for audit.
• Assist in preparation of year end accounts and liaise with treasurer, management and auditor during the process.

REQUIREMENTS|

• Minimum three year's experience in a similar administrative, customer facing role.
• Proficient Sage accounting software experience.
• Proficient in thesaurus or similar and processing payroll.
• Strong computer skills including proficiency in Word, Excel and Microsoft office tools.
• Strong organisational and problem-solving skills
• Ability to handle multiple tasks as required
• Ability to work as part of a team
• Ability to handle sensitive information in a confidential manner
• Ability to work on own initiative.