Executive Assistant

The Opportunity and Company

Our client specializes in providing engineering and project management services with a particular focus on the renewable energy sector (including offshore wind). Due to significant growth they are recruiting a new Executive Assistant to join their team. The successful candidates will play an essential role in providing top tier administrative support to our MD!

Main Tasks

• Providing high-level administrative, secretarial and general support to the Managing Director.
• Managing diaries and scheduling meetings and appointments on behalf of the Managing Director
• Organise and prepare for meetings, recording and distributing meeting minutes and ensuring all actions are completed in a timely manner.,
• Researching and identifying key information or data, which you will then present to the Managing Director to enable informed decision-making. You may also need to research information on behalf of other Directors and Managers within the team.
• Prioritising time-sensitive tasks and ensuring compliance with strict deadlines.
• Distributing correspondence and documents of a private and confidential nature
• Handling requests and queries on behalf of the MD (internal and external)
• Arranging travel and organization plans for the Managing Director, which may extend to other directors as required.
• Basic to intermediate management of costs (with the support of Accounts and Directors)

Criteria

• Minimum of 2 years' experience at Personal Assistant/Executive Assistant level
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Excellent verbal and written communication skills.
• Ability to focus on tasks and see through to completion within strict deadlines.
• You must be able to work independently and handle multiple tasks simultaneously.
• Discretion and confidentiality in handling sensitive information.
• Experience using Xero accounts package would be preferred but not essential.
• ISO / Audit experience preferred but not essential.
• Fantastic interpersonal skills.