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Band 3 Fleet Assistant

Northern Health and Social Care Trust
Temporary (3 Months)
Admin and Secretarial
Antrim, County Antrim
Up to £11.67 per hour
Startdate: ASAP
Ref: J13203_1727273299
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Job description

Staffline has been appointed as HSCNI's number 1 recruitment provider for Admin and Clerical roles throughout the province.

Band 3 Fleet Assistant required on a temporary basis based in Antrim.

Role: Band 3 Fleet Assistant

Rate of Pay: £11.67ph

Location: Antrim

Hours: 37.5 hours per week

Duration: 3 Months

Main duties/Responsibilities:

Staffline has been appointed as HSCNI's number 1 recruitment provider for Admin and Clerical roles throughout the province.

Band 3 Fleet Assistant required on a temporary basis based in Antrim.

Role: Band 3 Fleet Assistant

Rate of Pay: £11.67ph

Location: Antrim

Hours: 37.5 hours per week

Duration: 3 Months

Main duties/Responsibilities:

·Provide a high standard of clerical support with the Transport Department.

·Assist with the co-ordination and planning of routine and preventative vehicle maintenance including tail-lifts.

·Ensure timely processing of invoices via FPM computer system.

·Assist with the validation of work carried out by Vehicle Maintenance and Tail-lift Contractors.

·Liaise with Maintenance Contractors when necessary in relation to repairs, breakdowns etc.

·Assist with the monitoring of Contractors, ensuring they adhere to the Terms and Conditions of the Vehicle Maintenance and Tail-lifts Contracts.

·In addition as a member of a clerical team, to provide clerical support to other members of staff within the department.

·Typing letters, reports, forms and memos using a word processing system when required.

·Provide administrative support at meetings including minute taking and issuing relevant documentation.

·Liaise with outside agencies and other disciplines, dealing with queries as appropriate.

·Collation of information in order to populate spread sheets for weekly/monthly and quarterly returns.

·Maintaining manual / computerised records, data bases and spread sheets.

·Maintaining an up to date filing system.

·Collation of information relating to Furniture moves within the Trust and scheduling of same.

·Assisting in the training of other administrative staff within the department and appropriate to the post.

·Providing cover as required for other clerical staff.

·Inputting and retrieving from computerised systems on a regular basis.

·Dealing with telephone queries, recording and delivering clear and concise messages and obtaining and passing on information.

·Process and distribute all incoming mail and prepare outgoing mail as required.

·Participate in training appropriate to the duties.

·Provide administrative cover as required during the absence of other staff or during periods of excess workload.

·Undertake any other duties as assigned by the Manager to ensure the needs of the department are met.

Essential Criteria:

  • 4 GCSE's to include English Language and Maths (Grade A-C or above) and 1 years' clerical experience in an office environment to include the use of ICT, Word Processing, Spreadsheets and E-mail.

OR

  • 3 years' clerical experience in an office environment to include the use of ICT, Word Processing, Spreadsheets and E-mail

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, and Christine Thompson will be in contact to confirm if you have been shortlisted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate.

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