Accounts & Office Coordinator

Accounts & Office Coordinator | Dublin 12

At Staffline Recruitment, we are currently seeking an organised, detail-oriented and proactive Accounts & Administration Co-Ordinator to join a busy and established business located in Dublin 12.

This is a varied, hands-on position combining accounts, finance and general administration. Working as part of a small team, you will play an important role in supporting the day-to-day financial and administrative operations of the business.

The ideal candidate will have some previous experience in an accounts or bookkeeping environment, excellent attention to detail and the ability to manage a varied workload while working both independently and as part of a team.

Key responsibilities will include:

• Manage accounts receivable, ensuring customer accounts, payments, credits and outstanding balances are accurately maintained.
• Liaise with customers regarding outstanding payments, queries and account allocations.
• Process supplier invoices, credit notes, purchase orders and employee expenses.
• Assist with supplier payments and maintain accurate creditor records.
• Process bank statements and carry out regular bank reconciliations.
• Assist with monthly cashflow reporting and maintenance of the fixed asset register.
• Prepare and process customer invoices, credit notes and commercial returns.
• Reconcile intercompany accounts and assist with month-end financial procedures.
• Monitor and maintain accurate financial records using the company's accounting system.
• Provide general day-to-day administrative support to the wider business.
• Maintain accurate filing systems, records and documentation.
• Support the maintenance of company policies, health and safety documentation and compliance records.
• Assist with additional administrative and finance-related duties as required.

Applicants will meet the following requirements:

• Ideally qualified in Accounting, Finance or Bookkeeping, such as Accounting Technician or Bookkeeping qualifications.
• Previous experience in an accounts or finance administration role would be advantageous.
• Good understanding of accounts payable, accounts receivable, invoicing and bank reconciliations.
• Experience using accounting software; knowledge of Baan or SAP would be an advantage.
• Strong IT skills, particularly Microsoft Excel, Word, Outlook and Teams.
• Excellent organisational skills with strong attention to detail and accuracy.
• Ability to manage competing priorities and meet deadlines.
• A proactive approach with the ability to work independently and as part of a small team.
• Strong communication and interpersonal skills.

If you are organised, numerically minded and enjoy a varied role where no two days are quite the same, we'd love to hear from you! This is a permanent position that will pay a salary in the region of €35,000 - €40,000.

To apply, please send a copy of your cv for immediate review to Laura Craughwell at Staffline Recruitment via the enclosed link.