Clerical Administrative Support

Clerical Administrative Support
Location: Royal Hospital, Belfast Trust
Hours: Full-time, 37.5 hours
Pay Rate: £12.75 per hour

**Ideally require experience of managing of calendar invites and creation of minutes following meetings**

JOB SUMMARY

The post - holder will be expected to provide comprehensive, efficient and confidential clerical and administrative support to the Programme Support Administrator and Capital Planning and Redevelopment team.

The post holder will be expected to demonstrate strong communication skills, both written and verbal and will be comfortable interacting with individuals at all levels.

The post holder will assist with the co-ordination of the workload across the Capital Projects.

MAIN DUTIES

• Assist the Programme Support Administrator in the planning and execution of project activities.
• Contribute to the effective working of the Capital Planning and Redevelopment team offices.
• Provide general clerical support including filing, photocopying, scanning and data input.
• Maintain accurate and up to date records, both electronic and paper based.
• Collate and distribute documentation, including meeting papers.
• Accurate and timely minute taking, production of action points as per the project manager and dissemination of same.
• Support and deal with responses to queries and escalating issues as required.
• Maintain filing systems in accordance with organisational policies.
• Processing of invoices.
• Ensure compliance with GDPR and information governance standards.
• Handle sensitive information with discretion and confidentiality.
• Provide a professional and courteous reception service where required.
• Liaise with other departments and staff to ensure effective communication.
• Book appointments or meetings as required.
• Prepare meeting rooms and organise refreshments as required.
• Any other administrative duties to support the department.

ESSENTIAL CRITERIA

4 GCSE's including English (grades A-C) or equivalent and two years' experience in an admin/clerical role

OR

NVQ level 2 Administration plus GSCE English (grades A-C) or equivalent and one years' experience in an admin/clerical role

OR

3 years' experience in a clerical / administrative role to include experience of typing of reports, formatting and circulation of correspondence.

Why Temp with Staffline?

- Weekly Pay

- Easy, online timesheets

- Dedicated Consutant Support

If you are interested and available for this position, please upload your CV to the link or contact Stephanie Wilson at [email protected]

To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between £16-£32 depending on clearance level.