Warehouse Administrator

Warehouse Administrator

Staffline Ireland are recruiting for a Warehouse Administrator on behalf of an industry leader in Uk's & Irelands Building Services sector. The Warehouse Administrator is responsible for the coordination and accuracy of all administrative processes within the warehouse, supporting the efficient handling of goods in and out, resolving discrepancies, managing documentation, and liaising with internal departments and external delivery partners. This role is critical to ensuring timely deliveries, accurate stock records, and effective reporting across multiple warehouse activities. The Warehouse Administrator will demonstrate strong communication, attention to detail, and the ability to manage multiple administrative tasks simultaneously, particularly in a construction or M&E supply chain environment.

Responsibilities:

• Process and verify Proof of Delivery (POD) documents.
• Investigate and resolve any shortages, over-deliveries, or delivery discrepancies.
• Liaise with buyers and relevant departments regarding order errors or missing documentation. Job Description - Management Accountant- 2023 Page 2 of 3
• Coordinate Trade/UF orders including parcels and pallets, SDNs, picking lists, and delivery confirmations.
• Address delivery issues such as lost/missed items, and produce daily/weekly courier reports.
• Monitor and escalate No POD process, investigate root causes.
• Conduct and record daily stock adjustments, liaising with relevant teams to correct issues and support accurate stock levels.
• Manage the Uniform and PPE request process, including monitoring the workwear inbox and issuing stock as required.

Essential requirements:

• Strong administrative and organisational skills
• High attention to detail and accuracy in data entry
• Effective communication across teams and suppliers
• Ability to handle multiple tasks and meet deadlines in a fast-paced environment
• Proficient in Microsoft Office, particularly Excel and Outlook
• Problem-solving mindset with a proactive approach to resolving errors
• Fluency in written and spoken English is essential

Desirable Criteria:

• Experience in a warehouse, logistics, or construction supply chain environment
• Familiarity with M&E (Mechanical & Electrical) & PPE materials and terminology
• Understanding of stock control processes and goods-in/out workflows
• Previous use of courier systems and platforms (e.g. Parcelforce)

Employee Benefits:

• Full in-house training and career development opportunities
• Competitive pension scheme
• Life assurance scheme
• Free annual health check during working hours
• 30 days annual leave increasing in line with length of service.
• Social events organised for all employees throughout the year via our Health and Wellbeing committee.
• Secure, free onsite parking
• Free Coffee, Hot Chocolate, Tea, and Fruit provided daily.
• Friendly and supportive working environment in state-of-the-art facilities

Working Hours: Monday-Thursday 8am-5pm and Friday 8am-3pm

Why use Staffline? This may not matter to you when you're looking for a new opportunity, but we just wanted to tell you a little bit about Staffline. We know that finding the right job can be challenging and we have the tools and resources to help you succeed. An established recruitment agency since 1983, we offer permanent and temporary job solutions to lots of different clients in multiple industry sectors in Northern Ireland and Republic of Ireland. For further information please apply with your up-to-date CV by clicking the button.