Team Administrator | Engineering

Team Administrator | Engineering

At Staffline Recruitment we have great opportunity available for an experienced Team Administrator to join an established, multinational engineering company based in Dublin 24.

The ideal candidate will provide administrative support to the office and primarily the operations leader to manage office functions including: Work Order co-ordination, parts ordering, schedule of engineers, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support services for the divisional staff.

Under the supervision of the Operations Leader, the role holder will manage all outside contractors in support of the department, including maintaining records and contracts, coordinating project activities, and providing scheduling support.

Key responsibilities will include:

• Support the entire business function of the Irish operation.
• Assist the Service Team in all aspects of service and general admin as needed.
• Coordinate all service activities, work direction, and support systems.
• Independently maintain and update administrative policies and processes
• Set up, maintain, and organise department's central files, information, filing, and messages.
• Assist staff and customers in sourcing and ordering parts, supplies, and materials.
• Prepare quotations and bid information.
• Manage invoices to customers.
• Manage supplier and sub-contractor invoices.
• Manage the service scheduling of engineers, including receiving work request, assigning work orders.
• Provide quotations to customers for repair works.
• Support and assist with the Health Safety requirements for the Irish operation.
• Support the overall operation of the overall Irish operation as required such as:
  • Hosting customers in our offices and organising refreshments
  • Work on Reception as required
  • Assisting in marketing activities such as Linked In and mailshots

Interested applicants must meet the following requirements:

• A minimum of 2-3 years experience working in a similar role.
• Demonstrated ability to work and communicate professionally, verbally, and in written form with internal and external customers.
• Demonstrated customer service excellence.
• A strong knowledge of the Microsoft Suite of products including Excel, Outlook, Word, and PowerPoint.
• Must have strong interpersonal skills and ability to work in a team environment.
• Responsibility for follow-up on actions based on various team projects.
• High organisation and time management skills in managing multiple tasks simultaneously.
• Ability to perform and manage technically complex projects using independent judgement and personal initiative.
• Build strong internal and external relationships using effective verbal and written communication skills.
• Ability to work independently without regular direct supervision

This permanent position will be based in Dublin 24 and will offer a salary in the region of €35,000 - €40,000 depending on experience.

To be considered, please send an up to date version of your cv for review to Laura Craughwell at Staffline Recruitment via the enclosed link. Immediate interviews will be held for suitable candidates.