Personal Secretary, Belfast

My client a leading public sector organisation based in Belfast is currently seeking a Personal Secretary to join their existing team.

Hours: The hours of work will be 37.5 hours per week, 9.00am - 5.00pm Monday to Friday

Pay: £13.57

Job Summary

To provide administrative and secretarial support to the chief executive and head of HR and corporate services. The post holder will ensure cover in the absence of secretarial colleagues as detailed below:

Main responsibilities

To act as an initial point of contact for all forms of communication to the Chief Executive and Head of HR & Corporate Services.

Manage the Chief Executive and Head of HR Corporate Services diaries to ensure effective time management organisation and scheduling.

Effectively deal with telephone calls taking messages, ensuring follow-up and resolving problems as appropriate.

Deal with incoming and outgoing correspondence as required, providing information, directing and priortising queries as appropriate, to ensure efficiency effectiveness of service delivery.

Word processing and use of Microsoft suite packages.

Essential Criteria

HNC / HND or equivalent / higher qualification in an administrative related field AND 2 years' experience in a clerical / administrative role

OR

4 GCSEs at Grades A-C / 4-9 including English or English Language (excluding English Literature) and Math or equivalent / higher qualification AND 3 years' experience in a clerical / administrative role

OR

At least 3 years' experience as a personal assistant/secretary to include experience of diary management, servicing meetings and minute taking

AND

· Hold RSA Stage 2 Typing and/or Audio Typing or 12 months typing experience, to include the use of Microsoft packages (Eg Word, Excel), typing of reports, formatting & circulation of correspondence.

If you are interested and available for this position, please upload your CV to the link or contact Stephanie Wilson at [email protected]

To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between £16-£32 depending on clearance level.