Receptionist

Receptionist/Administrative Assistant Job Description

Location: Co. Louth, Ireland

About Our Client: Our client is a specialist company, known for creating bespoke luxury cabinetry that combines soul, passion, and excellence. They pride themselves on delivering custom-built rooms that are both functional and beautiful, putting the heart at the centre of every home.

Position Overview: We are seeking a professional and proactive Receptionist/Administrative Assistant to be the first point of contact for clients and visitors. The ideal candidate will have a polite and professional phone manner and excellent client-facing skills. This role requires an individual who is proactive and capable of managing a variety of administrative tasks efficiently.

Key Responsibilities:

• Reception Duties:
  • Greet and welcome visitors upon arrival, ensuring a positive and professional experience.
  • Manage incoming calls, directing them to the appropriate personnel, and taking accurate messages when necessary.
• Administrative Support:
  • Handle general administrative tasks, including filing, data entry, and maintaining office supplies.
  • Assist in scheduling and coordinating meetings and appointments.
  • Prepare and manage correspondence, reports, and presentations as required.
• Client Interaction:
  • Provide exceptional customer service to clients, addressing inquiries and concerns promptly.
  • Notify relevant staff of client arrivals and ensure clients are attended to appropriately.
• Office Management:
  • Maintain a clean and organised reception area.
  • Monitor and manage office supplies, placing orders as needed.
  • Assist with organising company events and functions.

Essential Skills and Qualifications:

• Previous experience in a receptionist or administrative role is desirable.
• Excellent verbal and written communication skills.
• Professional telephone etiquette and a polite manner.
• Strong organisational skills with the ability to multitask.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• A proactive approach to problem-solving and task management.
• A presentable appearance and professional demeanour.
• Ability to work independently and as part of a team.

Our client is an equal opportunities employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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