Office Manager

Job Title: Office Manager

Job Summary: The Office Manager is responsible for overseeing the daily operations of the office, ensuring efficiency, organisation, and smooth work flow. This role involves managing administrative tasks, coordinating office activities, and supporting staff to maintain a productive work environment. The Office Manager serves as the key point of contact for office-related matters and plays a crucial role in fostering a positive workplace culture.

Key Responsibilities:

• Oversee and manage daily office operations to ensure a well-functioning work environment.
• Maintain office supplies and equipment, coordinating repairs and replenishment's as needed.
• Supervise and support administrative staff, assigning tasks and monitoring performance.
• Develop and implement office policies and procedures to improve efficiency.
• Coordinate meetings, appointments, and schedules for management and staff.
• Handle correspondence, phone calls, and general inquiries in a professional manner.
• Manage office budgets, expenses, and invoicing, ensuring cost-effectiveness.
• Liaise with vendors, service providers, and landlords to maintain office services.
• Ensure compliance with company policies and legal regulations.
• Assist with HR-related tasks such as on boarding new employees and maintaining records.
• Organise company events, meetings, and staff engagement initiatives.
• Cash Handling.

Qualifications & Skills:

• Proven experience in office management, administration, or a similar role.
• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to handle confidential information with discretion.
• Problem-solving skills and the ability to work independently.
• Experience with budgeting and financial management is a plus.

Education & Experience:

• Bachelor's degree in Business Administration, Office Management, or a related field (preferred but not required).
• Minimum of 2-5 years of experience in an office management or administrative role.

Work Environment:

• May require occasional travel for meetings or events.
• Additional Info: This role requires an Access NI enhanced disclosure check. Travel expenses reimbursed at 40p per mile. Workplace pension available.

This job description serves as a guideline and may be adjusted based on business needs and company policies.

If you want to hear more about the role please email [email protected]