Human Resources Assistant

Our client a large public sector organisation requires a HR Assistant to join their team in Ballymena.

Role: HR Assistant

Rate of Pay: £12.52

Location: Ballymena

Hours: 37 hours per week

Duration: Until January 2025

Main duties/Responsibilities:

Records

• Maintain accurate and up to date records on the computerised HR management systemin respect of staff and applicants.
• Maintain up to date records on recruitment, vetting of all appointees, staff and those recommended to registers.
• Ensure vetting is completed within College procedures. Ensure timely processing of all documentation for Access NI checks.
• Maintain records to enable effective management of sickness absence for College staff. Keep Line Managers informed of staff absences.
• Maintain up to date records on probation, induction, appraisal and training for all employees.
• Calculation of back pay for agency staff.
• In conjunction with HR Manager ensure timely disposal of records in line with Records Retention policy.

Operational

• Maintain up to date knowledge of relevant employment legislation, conditions of service, payscales etc and respond to related queries as appropriate
• To implement College policies, particularly those relating to all HR processes
• Support the maintenance and development of the Human Resources Management System in line with requirements
• Participate in the development and review of HR procedures and any subsequent amendments of these procedures
• Monitoring the receipt of applications to recruitment exercises
• Assist BSPs to make arrangements for shortlisting and interviewing and inform applicants of interview dates and times
• Assist in the completion of reports and surveys
• Attend Job Fairs/outside events as required
• Prepare documentation for shortlisting and interviewing recruitment panels, any feedback requests or appeals following shortlisting or interviewing.
• Assist with the maintenance of both a Part-time Lecturers' Register and Support Staff Register
• In conjunction with HRM/HoHR & OD prepare and co-ordinate briefing material and reports using appropriate Microsoft Office applications
• Attendance as necessary at meetings to take notes and production of these and follow up actions as required
• Monthly contract tracking
• Assist with admin tasks across the department/College as required

Essential Criteria:

• A minimum of 4 GCSEs or equivalent @ Grades A-C, including English Language and Maths plus a recognised IT/Word Processing qualification

OR

• 4 GCSEs or equivalent @ Grades A-C, including English Language and Maths plus 6 months' experience inputting data / word processing

OR

• Have a minimum of 1 years' experience of working in an office environment within the last 5 years with duties including word processing, inputting data, filing, making / answering telephone calls and at least one of the following note taking or records management.

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, and Christine Thompson will contact you if you have been shortlisted. Full Job Description available on request.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate.