Clerical Officer

Clerical Officer (Band 2)

Lurgan

Temporary (Until 31^st December 2024)

The Client: Local Healthcare body based in Lurgan

The Role: Clerical Officer

JOB SUMMARY

To provide typing/clerical support to the School Nursing Team ensuring that processes are followed to provide an effective and efficient service.

KEY DUTIES/RESPONSIBILITIES

The post-holder will be required to carry out a range of duties which may include the following:-

Operational Delivery

• Provide admin support to the school nursing team and manager in their delivery of the Healthy Child, Healthy Future Programme which includes the delivery of the regional immunisation programme and the regional paediatric flu programme.
• Prepare packs/ envelopes for distribution to pupils in schools.
• Deliver and collect correspondence to schools on behalf of the school nursing service.
• Contacting GP surgeries/ parents for updates on vaccination histories.
• Word Processing correspondence and reports.
• Filing, photocopying and general office duties
• Telephone duties including maintaining diaries and arranging meetings/ appointments as requested.
• Dealing with incoming and preparation of outgoing mail and personally dealing with routine items in accordance with established procedures.
• Order and check stores for the team.
• Inputting data on to a computerised system and extracting information if required from the Child Health system
• Cover trust wide as required for the absence of clerical staff
• Undertaking any other duties appropriate to the Band which may be assigned from time to time in light of developments.

RAISING CONCERNS - RESPONSIBILITIES

• The post holder will promote and support effective team working, fostering a culture of openness and transparency.
• The post holder will ensure that they take all concerns raised with them seriously and act in accordance with the Trust's 'Your Right to Raise a Concern (Whistleblowing)' policy and their professional code of conduct, where applicable.

GENERAL REQUIREMENTS

The post holder will be required to:

• Ensure the Trust's policy on equality of opportunity is promoted through his/her own actions and those of any staff for whom he/she has responsibility.
• Co-operate fully with the implementation of the Trust's Health and Safety arrangements, reporting any accidents/incidents/equipment defects to his/her manager, and maintaining a clean, uncluttered and safe environment for patients/clients, members of the public and staff.
• Adhere at all times to all Trust policies/codes of conduct, including for example:
  • Smoke Free policy
  • IT Security Policy and Code of Conduct
  • standards of attendance, appearance and behaviour
• Contribute to ensuring the highest standards of environmental cleanliness within your designated area of work.
• Co-operate fully with regard to Trust policies and procedures relating to infection prevention and control.
• All employees of the Trust are legally responsible for all records held, created or used as part of their business within the Trust including patients/clients, corporate and administrative records whether paper-based or electronic and also including emails. All such records are public records and are accessible to the general public, with limited exceptions, under the Freedom of Information Act 2000 the Environmental Information Regulations 2004, the General Data Protection Regulations (GDPR) and the Data Protection Act 2018. Employees are required to be conversant with the [org name] policy and procedures on records management and to seek advice if in doubt.
• Take responsibility for his/her own ongoing learning and development, in order to maximise his/her potential and continue to meet the demands of the post.
• Represent the Trust's commitment to providing the highest possible standard of service to patients/clients and members of the public, by treating all those with whom he/she comes into contact in the course of work, in a pleasant, courteous and respectful manner.

This Job Description will be subject to review in the light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.

It is a standard condition that all Trust staff may be required to serve at any location within the Trust's area, as needs of the service demand.

Hours of work: Part-time: 30 hours

Requirements:

• 3 GCSE's at Grade A-C including English Language or Equivalent/higher qualification

AND

• 1 years' experience in a clerical/administrative role

OR

• 2 years' experience in a clerical/administrative role

• Experience in the use of Microsoft Office Word or Equivalent

Other: Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the Trust which will permit them to carry out the duties of the post.

In Return: £11.45 per hour

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