Band 5 Payroll Project Support Manager

Band 5 Payroll Project Support Manager for a large public sector organisation based through the HSC Health and Social Care

Location: Great Victoria Street

Pay Per Hour: £14.53

Working Hours: 37.5hrs per week

JOB SUMMARY/MAIN PURPOSE:

This post, Payroll Project Support Manager, will be responsible to the Head of Payroll. The post holder will be responsible for providing efficient and effective project and administrative support to the Head of Payroll and have a leading role in the delivery of high-quality information to support the business needs of the service, Regional Customer meetings and Corporate returns within agreed timescales.

The postholder will play an active role in the creation, implementation and maintenance of effective reporting templates which will enable risk management, timely updates against audit requirements, project performance reporting, and sharing of best practice across Shared Services.

The postholder will work in collaboration with all relevant stakeholders both internal and external to the organisation on matters relating to the post holder's area of responsibility.

The postholder will have a key responsibility for servicing internal and external meetings which will include drafting relevant papers, preparing updates, co-ordinating information for inclusion in Payroll Customer Forum papers producing agendas, taking formal minutes and following up actions.

MAIN DUTIES / RESPONSIBILITIES

• Have a leading role in coordinating activity returns within PSC to meet Service and Corporate requirements with agreed timescales.
• Ensure that recurring tasks are highlighted and programmed into a monthly/annual work plan.
• Provide high quality administrative services within PSC to ensure efficient and effective planning for all customer meetings including Regional Payroll Customer Forum, Regional Working Groups, Payroll Quality Improvement Programme and PSC / Customer Operational Meetings.
• Have a leading role in the preparation of meeting papers and updates for Regional Customer meetings.
• Liaise with Heads of Service, Payroll Service Delivery Managers and Regional HSC staff to ensure that agreed actions from Regional Director, Assistant Director and Customer meetings are completed within a timely manner.
• Be responsible for ensuring that actions assigned to the postholder during internal meetings and external Regional/ Customer meetings are completed within a timely manner.
• Where required present updates to Customers within Regional Customer Meetings.
• Have a leading role in the production of monthly information reports required to support the Service's corporate and strategic objectives.
• Have a leading role in the review, update and annual internal and regional testing of the PSC Business Continuity Plan. Following testing be responsible for completing annual assurance assessments for Regional Finance and HR Directors.
• Have a leading role in liaising with Regional Customers, BSO ITS and relevant internal and external staff to ensure timely and accurate update of the PSC Business Continuity Plan.
• Utilise a range of software packages in the performance of the post including Outlook, Word, Excel, PowerPoint, MS Project, SharePoint, Survey Creation Software and specialist software (FPL, HRPTS,.) ensuring a high degree of technical skills such as running reports, investigating systems, data analysis etc.
• Understand and mitigate financial or other risks by maintaining fit for purpose control environments by identifying opportunities to improve processes and introducing checks to avoid failures.
• Be proficient in the use of Excel, Word and PowerPoint packages in order to produce and present reports for senior management.
• Be responsible for the maintenance and regular review of membership lists for Regional Customer Meetings, ensuring that email distribution lists are stored within a centralised SharePoint location and/or PSC Pdrive and kept up to date.

ESSENTIAL CRITERIA

1a. Degree Level Education AND have worked in a business or project support role for 2 years

OR

1b. 5 years relevant experience of providing project and administrative support.

AND

2. Experience of working within an administrative team.
3. A minimum of 12 months experience of Project Management.

AND

a minimum of one years' relevant experience within the last 5 years in paid employment at Band 1/2 (or equivalent/higher1) working in a support or hotel services role in a complex organisation.

OR

2. A minimum of three years' relevant experience within the last 5 years in paid employment working at Band 1/2 (or equivalent1) in a support or hotel services role in a complex organisation.

DESIRABLE CRITERIA

• Working knowledge of SharePoint system administration.
• Prince 2 Training Practitioner Level
• Qualification in Risk Management

If you are interested and available for this position, please upload your CV to the link or contact Kelly Cunningham at [email protected]

To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between £16 - £32 depending on clearance level.