Band 4 Minute Secretary/Record Keeper

Band 4 Minute Secretary/Record Keeper

Location: Newtownabbey

Essential criteria: Must have access to a car

Monday to Friday: 9 AM to 5 PM

Staffline Recruitment is currently seeking a Band 4 Minute Secretary / Record Keeping professional in the Newtownabbey area. Access to a car is required as travel to other locations may be necessary.

JOB SUMMARY:

The Child Protection Case Conference Minute Secretary/Record Keeper will work to the Designated Independent Chairperson providing minute taking services and any associated administrative duties.

KEY RESULT AREAS / MAIN RESPONSIBILITIES

• Administration The post holder will be responsible for all matters pertaining to administration to include:
• Provide full secretarial and minute taking support to the Child Protection Case Conference Arena and any matters relating to Independent Chairperson within Northern Trust.
• When required liaise with Independent Chairperson's secretary for suitable dates when issuing of Child Protection Invitations.
• To act as Conference Child Protection Minute Secretary/Record Keeper. When/if required this will include issuing of invitations and liaising with relevant social work staff, other professionals inside and outside the Northern Trust to secure and plan dates for forthcoming Child Protection Case Conference, ensuring the necessary Quorum can attend in line with Northern Trust Policy.
• Prepare necessary paperwork for Child Protection Case Conference in line with Child Protection Case Conference Guidelines.
• Attend and take part in the Child Protection Rota and minute Child Protection Case Conference when required.
• Update So-scare accordingly following Child Protection Case Conference.
• Transcribe Child Protection Case Conference minutes using the UNOCINI software and circulation of minutes within designated regional timescales.
• Collecting and collating statistical information as required in line with targets and PFA's.
• Develop, maintain and update spreadsheets and databases using the Microsoft Office suite.
• Participate in training appropriate to the duties of the post.  Maintaining staff relationships and morale.
• In agreement with Locality/Departmental Managers, receive and send e-mails on behalf of the Locality/Departmental Manager.
• Participating as required in assessment and training of staff.  Maintain confidentiality within and without the workplace at all times. Through his/her own actions ensure adherence to the Principles of Equality and Human Rights legislation.
• Use Trust and Departmental technology in line with the trust's Information Management and Technology Strategy.
• Undertake any other duties as assigned by Manager to ensure the needs of the department are met.

GENERAL RESPONSIBILITIES

Employees of the Trust will be required to promote and support the mission and vision of the service for which they are responsible and:-

• At all times provide a caring service and to treat those with whom they come into contact in a courteous and respectful manner
• At all times demonstrate practice the HSC values of Working Together, Excellence, Openness & Honesty and Compassion
• Carry out their duties and responsibilities in a manner which assures patient and client safety
• Comply with all instructions in regard to Infection Prevention and Control
• Demonstrate their commitment by their regular attendance and the efficient completion of all tasks allocated to them
• Comply with the Trust's Smoke Free Policy
• Carry out their duties and responsibilities in compliance with health and safety policy and statutory regulations Adhere to equal opportunities policy throughout the course of their employment
• Ensure the ongoing confidence of the public in service provision
• Adhere to the Code of Conduct for HSC Employees which aims to guide staff, managers and employers in the work that they do and the decisions and choices they have to make. Professional staff are expected to follow the code of conduct for their own professions as well as this code.
• The post holder will promote and support effective team working, fostering a culture of openness and transparency. The post holder will ensure that they take all concerns raised with them seriously and act in accordance with the NHSCT Raising Concerns Policy and their professional code of conduct, where applicable.

If you are interested, please send your CV to Zuzana Dojcsarova at [email protected]