Administrative Officer

Administrative Officer - Finance Department

Location: Belfast
Salary: £12.97 p/h
Hours of work: Mon - Fri / 9am - 5pm
Duration: Temporary ongoing

About the Role

We are currently seeking an organised and detail-focused Administrative Officer to join our client. This is a key support role, where you'll provide essential administrative and clerical services that help keep the department running smoothly and efficiently.

You'll work closely with colleagues and external contacts, manage sensitive data, and ensure all documentation and communications meet regulatory and professional standards.

Key Responsibilities

• Deliver high-quality administrative support, including handling calls, drafting letters/emails, and maintaining spreadsheets.
• Provide typing services including word processing, audio typing, and copy typing.
• Maintain accurate filing systems (manual and digital) and ensure all documentation is securely stored.
• Manage incoming and outgoing correspondence, ensuring timely and accurate distribution.
• Handle sensitive and confidential data in compliance with GDPR and Data Protection Act 2018.
• Take meeting notes and minutes as required.
• Liaise with external stakeholders and assist in partnership work with other agencies.
• Provide photocopying, document preparation, and general office duties.
• Support compliance with equality, diversity, and confidentiality policies.

Essential Criteria

To be considered for this role, you must meet one of the following educational and experience combinations:

• 5 GCSEs (Grade A-C / 9-4) including English and Maths, or NVQ Level II in Administration, plus at least 1 year of experience in an administrative role within a Regulatory, Criminal Justice, Human Resources, Finance, or Legal environment.
  OR
• In the absence of the above qualifications, at least 2 years of relevant administrative experience in the sectors listed.

You must also demonstrate:

• Experience handling sensitive personal data confidentially and in line with data protection legislation.
• Strong IT skills including Microsoft Word, Outlook, and Excel.
• Excellent written and verbal communication skills.
• Ability to work on your own initiative, manage tasks, and prioritise workload effectively.

If you are interested and available for this position, please upload your CV to the link provided or contact Ray McPhillips. [email protected] or call on 02890242824

To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between £16 - £32 depending on clearance level.