Specialty Training Administrative Officer, Belfast

My client a leading public sector organisation based in Belfast is currently seeking a Full-Time GP Specialty Training Administrative Officer.

Hours: The hours of work will be 37.5 hours per week, 9.00am - 5.00pm Monday to Thursday & 8.30am - 4.30pm on Friday, and full in office working.

Pay: £12.31 per hour

JOB SUMMARY: The post-holder will contribute to and support the effective operation of the administrative functions in the General Practice (GP) Department by contributing to the operational activities of the GP team. The post-holder will work primarily within the GP Specialty Training team providing administrative support in relation to key areas of work such as GP Recruitment and GP Trainee assessment processes. The post-holder will be expected to deal with a variety of queries from key stakeholders and provide appropriate advice. The post-holder will be expected to input information accurately into a variety of databases and keep electronic records up to date. The post-holder will support the GP Executive Officer and other members of the GP Team with key activities to ensure the effective and efficient delivery of administration in the department. The post-holder will be responsible to the GP Training Co-Ordinator.

KEY Activities & Responsibilities ADMINISTRATION OF SPECIALTY TRAINING SERVICES * To provide general secretarial support to the GP Training Coordinator and administration team in relation to GP Specialty Training. * To produce information that is accurate, timely, relevant and well-presented using various suitable software packages. * Assisting with the co-ordination of education activities relevant to GP Specialty Training such as organisation of courses and preparation of materials. * To assist with the organisation of events and courses for GP Trainees and Trainers. * Assist the Executive Officers with the preparation, organisation and set-up of all activities undertaken by the GP Specialty Training team. * To utilise the Microsoft Office system and assist with the accurate updating of GP databases and electronic records managed by the GP Department. * Work on own initiative as well as part of the GP team. Taking minutes, organising IT equipment; and ensuring follow up actions are carried out. * Ensure that a professional administrative service is delivered at all times. COMMUNICATION WITH STAKEHOLDERS * To deal with general incoming telephone calls and emails, responding or relaying messages as appropriate to ensure prompt action is taken. * Work in collaboration with the GP Team, key stakeholders and colleagues to resolve queries and deliver administrative processes. * Develop and maintain positive working relationships with colleagues and stakeholders using appropriate communication methods. * Respond in a professional and prompt manner to queries and relay messages to team members as appropriate.

Essential Criteria 1a. Five GCSE's (including GCSE English Language and GCSE Maths, Grades A* - C) OR equivalent qualification to demonstrate literacy and numeracy OR Higher Qualification OR 1b. 18 months relevant experience* 2. Evidence of one year's experience working with Microsoft Office or similar. Shortlisting by Application Form V4 - Released *Relevant experience is defined as working in a business environment undertaking administrative support. Other Please note for the purposes of this block recruitment exercise only a small number of posts will require candidates to have a driving licence at the closing date of this advertisement, therefore this criterion should not prevent a candidate from being shortlisted but may prohibit taking up a post where this is deemed an essential requirement of the role. 3. Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. These criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the Trust which will permit them to carry out the duties of the post.

If you are interested and available for this position, please upload your CV to the link or contact Stephanie Wilson at [email protected]

To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between £16-£32 depending on clearance level.