Secretary Band 3

Secretary Band 3

Lisburn

Temporary

The Role: The post holder will be expected to carry out a wide range of secretarial /administrative tasks including the use of word processing/audio typing, minute taking and use of other computer packages/programmes. The post holder will also be expected to deal with non-routine activities such as answering queries, progress chasing and task related problem solving using their own initiative.

Responsibilities:

• Word processing/audio typing letters/producing reports.
• Sorting and responding to mail as appropriate.
• Dealing with general enquiries.
• Maintaining diaries.
• Minute taking.
• Arranging meetings.
• Sorting and processing information.
• Preparation of statistical information.
• Dealing with requests for information.
• Making appointments.
• Dealing with telephone calls.
• Photocopying/scanning.

Hours of work: 37.5 hours per week, Monday- Friday, 8:15am- 4.30pm

Essential Criteria:

• 4 GCSE's Grades A-C to include English Language (or equivalent) plus 1year's secretarial/admin/clerical experience
• NVQ Level 2 in Administration (or equivalent qualification) plus 1 year's secretarial /admin /clerical experience or 2 years secretarial/admin/clerical experience
• RSA/OCR Stage II Text Processing Part I and Part II (or equivalent/ above qualification) or

1 year's word processing experience, to include typing and formatting of reports and letters

• Experience in using Microsoft packages to include WORD, EXCEL, and OUTLOOK.
• For posts involving audio-typing - Audio Typing Qualification or 6 months audio working experience or a willingness to be trained in Audio Typing within the first 6 months.
• Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. These criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the Trust which will permit them to carry out the duties of the post.

Desirable Criteria

• Experience of using a computerised database.
• Experience in the effective use of office admin systems such as diary management and filing systems

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