B3 Medical Secretary

B3 Medical Secretary

Location: Ards Community Hospital
Hours: Part-time, 33 hours per week
Pay Rate: £12.75 per hour

Key Duties & Responsibilities

1. Provide an efficient and effective secretarial and administrative service to Mental Health Professional staff.
2. Undertake a range of admin support duties including maintenance and ordering of stock/non stock items, photocopying, filing, provision of typing and admin support to the team.
3. Word processing/producing reports.
4. Act as point of contact between service users, carers, staff and external agencies to ensure a full and efficient service.
5. Make and receive telephone calls and take appropriate action.
6. Maintain records both manual and computerised in an accurate and timely manner and in accordance with local policies and procedures.
7. Extract, collate and summarise data to enable preparation of standard verbal, written or statistical reports or returns.
8. Create and maintain spreadsheets for use within the department.
9. Deal with incoming and outgoing correspondence as required providing information, directing and prioritizing queries as appropriate, to ensure efficiency and effectiveness of service delivery.
10. Filing, archiving and disposal as per Records Management Policy.
11. Prioritise workload in accordance with expected outcomes, and ensure that all work, for which you are responsible, is processed in a timely manner in accordance with agreed performance standards.
12. Participate in quality assurance exercises, if required.
13. Maintain standards of confidentiality regarding information held in respect of service users and staff.
14. Establish, maintain and develop working relationships with managers, staff at all levels throughout the Trust and interact effectively with members of the public as required.
15. Ensure all office duties are carried out in accordance with local policies and procedures.
16. Provide cover for other administration staff during periods of planned/unplanned absence, including main reception cover if necessary.
17. Any other duties that may arise from time to time relating to the particular

Essential Criteria

Applicants must, as at the closing date for receipt of application forms, be able to demonstrate on the application form, by providing personal and specific examples:

1. 4 GCSE's Grades A-C to include English Language (or equivalent Qualification) plus one year's secretarial/admin/clerical experience. OR NVQ Level 2 in Administration (or equivalent qualification) plus one year's secretarial/admin/clerical experience. OR 2 Year's secretarial/admin/clerical experience.
2. RSA/OCR Stage II Text Processing Part I and Part II (or equivalent/ above qualification). OR 12 months word processing experience, to include typing and formatting of reports and letters.
3. Experience in using Microsoft packages to include WORD, EXCEL, and OUTLOOK. Shortlisting by Application Form
4. Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the Trust which will permit them to carry out the duties of the post.

Apply Now!
Take the next step in your career and join a rewarding role with our client. Apply today or contact Robyn Barry at [email protected]

To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between £16 - £32 depending on clearance level.