Office Manager

Office Manager

Staffline Ireland are currently recruiting on behalf of our Newry-based client for an experienced and highly organised office manager.

As office manager you will be charged with running the day to day running and administration of busy office. Dealing with customer requests/queries and general admin duties such as insurance, vehicle tax, H&S, reports for Directors as and when needed.

Working Hours: 8.30am - 5pm Monday - Friday

Responsibilities:

Purchasing

Manage and book overnight stays for field sales team

• Raising purchase order and sending to vendors
• Checking that GRN's match purchase invoices and posting
• Reconciliation of creditors ledger and bank payments. Posting payments to AP Ledger.
• Trader Support Service Portal Entry for GB to NI imports
• Posting AP invoices to vendor portals, Coupa/Tungsten

Sales

• Taking orders via telephone/e-mail
• Processing customer orders and invoicing
• Invoicing monthly Recurring Invoices
• Accounts receivable and cash posing to AR Ledger

Banking

• Payments to Creditors
• Cash posting to Debtors
• Petty Cash
• Bank Reconciliations

Wages and Salaries

• Processing monthly salaries and year end processes
• P11D's
• Pension Scheme
• Year-end process

HMRC

• PAYE payments & reconciliation
• VAT Returns
• Understanding of RTI and Making Tax Digital

Desirable Criteria:

• Experience in a similar office management role.
• Relevant business or administration qualification.
• Experience supervising staff.
• Proficiency in Microsoft 365 and office management systems.
• Experience managing budgets and suppliers.
• Knowledge of health and safety and data protection.
• Strong organisational, communication, and problem-solving skills.
• Ability to improve office processes and work independently

Why use Staffline? This may not matter to you when you're looking for a new opportunity, but we just wanted to tell you a little bit about Staffline. We know that finding the right job can be challenging and we have the tools and resources to help you succeed. An established recruitment agency since 1983, we offer permanent and temporary job solutions to lots of different clients in multiple industry sectors in Northern Ireland and Republic of Ireland. For further information please apply with your up-to-date CV by clicking the button.