Executive Assistant

Executive Support & Diary Management

• Provide comprehensive, proactive support to senior stakeholders
• Manage complex and ever-changing diaries, ensuring effective prioritisation of commitments
• Coordinate meetings across multiple time zones, including virtual and in-person arrangements
• Prepare meeting materials, agendas, and follow-up actions

Travel & Logistics

• Arrange detailed domestic and international travel, including itineraries, accommodation, and visa requirements
• Manage logistics for internal and external meetings, events, and business visits
• Ensure seamless coordination of stakeholder movements and schedules

Communication & Stakeholder Management

• Act as a key point of contact for internal and external stakeholders
• Manage and prioritise incoming communications, responding or escalating as appropriate
• Draft professional correspondence, reports, and presentations
• Maintain strong relationships while ensuring a high standard of service delivery

Project & Administrative Support

• Assist with project coordination, tracking progress and providing updates
• Prepare high-quality documents, presentations, and reports using Microsoft Office
• Support business development activity, including preparation of materials and maintaining accurate records
• Contribute to process improvements and more efficient ways of working

Client & Business Support

• Maintain accurate client and stakeholder information in relevant systems
• Support the delivery of client-facing activities and ensure a high standard of professionalism
• Assist with events, including planning, logistics, and budgeting

Experience Required:

• Demonstrable experience as an Executive Assistant, Executive Support, or similar, providing support to Senior Leadership (Partners/ C-Suite Equivalent) within a professional services environment
• Exceptional organisation and time management experience, ability to think ahead and prioritise workload
• Ability to build effective and trusting working relationships
• IT Literate, skilled with Microsoft Office Suite

Applicants must be based in Northern Ireland with full rights to work unrestricted in the United Kingdom.

Please contact Ellen at Staffline Recruitment Ireland for further detail.