ACCOUNTS ADMINISTRATOR

Temporary Office Administrator (Accounts Admin)

Duration: 3 months (with potential to extend)

We are currently seeking a Temporary Office Administrator to support a busy and fast-paced organisation within the manufacturing/distribution sector. This role will provide essential administrative and finance support to ensure the smooth day-to-day operation of the office.

Role Overview

Reporting to the Office/Finance Manager, the successful candidate will play a key role in maintaining efficient administrative systems, supporting customer and supplier interactions, and assisting with core finance processes.

This is a varied position suited to someone highly organised, proactive, and detail-focused.

Key Responsibilities

Administration

• Manage email and telephone correspondence in a professional and efficient manner
• Coordinate incoming and outgoing post
• Maintain accurate data entry across internal systems, including CRM updates
• Upload new business opportunities and assist in managing the sales pipeline
• Provide day-to-day administrative support to internal teams
• Order and manage office supplies
• Carry out general office duties including filing, scanning, and document management
• Support ad hoc administrative tasks as required

Finance Support

Accounts Payable

• Process supplier invoices, ensuring correct coding and approvals
• Reconcile supplier statements and resolve any discrepancies
• Assist with bi-monthly payment runs and remittance processing
• Respond to supplier queries in a timely manner
• Ensure adherence to agreed supplier payment terms

Accounts Receivable

• Raise and issue customer invoices in line with company procedures
• Monitor outstanding balances and follow up on overdue accounts
• Support credit control processes to ensure timely order release
• Allocate customer payments and reconcile accounts

Banking & Reconciliation

• Post daily bank and credit card transactions
• Perform monthly bank reconciliations
• Maintain accurate and well-organised financial records

Compliance & Support

• Ensure all administrative and financial processes comply with internal controls
• Maintain organised and secure filing systems
• Assist with process improvements and ad hoc finance/admin projects
• Perform additional duties in line with the role as required

Candidate Profile

• Previous experience in an office administration or accounts support role
• Strong attention to detail with a high level of accuracy
• Excellent organisational and time management skills
• Confident communicator with a professional manner
• Proficient in Microsoft Office and familiar with CRM/accounting systems
• Ability to work independently and adapt in a busy environment

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