Office Coordinator | €40k

Office Co-Ordinator | Dublin 12 | €40k

An established and growing Irish technology services provider is seeking an experienced Office Coordinator & Receptionist to join its team at its Dublin 12 Headquarters.

This is a key front-of-house and operational role, reporting directly to the Chief People Officer and working closely with senior leadership, including the CEO and Operations teams. The successful candidate will play a pivotal role in ensuring the smooth day-to-day running of the office, while creating a welcoming, professional, and efficient environment for staff and visitors alike.

Key duties will include the following:

• Welcome and assist visitors, ensuring a smooth sign-in process and directing them appropriately
• Manage incoming and outgoing mail, deliveries, emails, and phone calls
• Oversee reception, cleaning, and security services to maintain high standards
• Coordinate meetings, appointments, conference room bookings, and company events
• Liaise with the CEO to support board meetings, including travel and accommodation arrangements
• Act as the main point of contact for all building-related queries
• Monitor building access and ensure security protocols are adhered to
• Work alongside the Health & Safety Manager on emergency procedures and business continuity plans
• Provide administrative support across departments as required
• Carry out ad hoc duties as needed
• Oversee the day-to-day operations of the office and facilities, ensuring they are safe, secure, and fully operational
• Schedule and supervise preventative and reactive maintenance, repairs, and upgrades
• Assist in ensuring compliance with health and safety regulations, conducting audits and risk assessments
• Liaise with external contractors, suppliers, and service providers
• Maintain accurate records of maintenance, equipment, and inventory
• Manage office supplies and place orders as required

Interested applicants will meet the following requirements:

• Proven experience in corporate reception / office co-ordination and facilities
• Strong organisational, planning, and project management skills
• Excellent communication and interpersonal skills
• A proactive problem-solver with the ability to manage multiple priorities
• Competent in Microsoft Office and general software systems
• Ability to work independently and respond effectively under pressure

If this sounds like the role for you, please send an up to date version of your cv via the enclosed link for immediate review to Laura Craughwell at Staffline Recruitment.

This permanent position will pay a salary in the region of €40,000 with excellent perks!