Band 3 Admin Support Officer

Staffline are recruiting on behalf of NHSCT for a Band 3 Admin Support Officer required on a temporary basis based in Antrim

Role: Band 3 Admin Support Officer

Rate of Pay: £12.31ph

Location: Antrim

Hours: 20 per week

Duration: 3 Months initially

Main duties/Responsibilities:

The post holder will work within a small team of specialist staff in supporting the Medical Director, Deputy Medical Director and the Senior Manager in relation to Medical Appraisal & Revalidation, as well as any other medical workforce processes as required within the Medical Director's Department.

• Undertake any administration tasks appropriate to band as required by the service.
• To respond to queries in relation to Appraisal and Revalidation which will include communicating clearly, taking messages and passing on information as appropriate.
• Provide comprehensive administrative support to the Department in relation to Medical Appraisal and Revalidation
• Support and promote the processes for Patient and Colleague Feedback in accordance with GMC requirements, providing advice to medical staff on related matters.
• Support Senior Manager with the provision and submission of yearly Corporate Governance Data to Medical staff
• Develop, maintain and manage a comprehensive range of databases around contacts, Medical HR information for, new starts, leavers and sickness on a monthly basis.
• Support the Appraisal & Revalidation Manager with the maintenance of a secure electronic filing and archive system for appraisal documentation and revalidation information.
• Support the Senior Manager with the retention and disposal of files held within the Office of the Medical Director.
• Work to agreed timescales and ensure quality standards are maintained at all times.
• Manage incoming and outgoing correspondence, which includes e-mail, letters, memos and ensure a 'bring forward' system is in place and follow up any necessary action.
• Assist in the collection and collation of relevant data to enable monitoring and reporting of Medical Directorate information.
• Maintain the Photocopier and Stationary requirements and report any equipment needs to Appraisal/Revalidation manager.
• Assist with the co-ordination of training courses/sessions being delivered within the Office of the Medical Director.
• Participating in team meetings.
• Take part in supervision,
• To participate in annual review through Knowledge & Skills Framework.

Essential Criteria:

• 4 GCSEs (Grades A-C) or equivalent to include English.
• Or
• NVQ Level 2 in Administration

Plus

• 1 year's administrative experience in an office environment.
• Experience in the use of Windows based software to include Excel, Word and Outlook

(work based examples must be clearly outlined on the application form)

OR

• English GCSE (Grade A-C) or equivalent

Plus

• 2 years' administrative experience in an office environment to include the use of Windows based software to include Excel, Word and Outlook.

This experience must include the following areas-

• using the Microsoft Office suite of packages
• electronic & manual diary management
• organizing & servicing meetings
• collation & presentation of data using MS Excel
• data input
• data extract

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, and Christine Thompson will be in contact to confirm if you have been shortlisted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate.