Project Administrator
Belfast Health and Social Care Trust
Job description
My client a leading public sector organisation based in Belfast are currently seeking a Full-Time Project Administrator.
Hours: Monday, Friday, 9am-5pm
Pay: £12.86per hour
JOB SUMMARY
The Project Administrator will provide administrative support to the equip Programme team, assisting the team to ensure that the Programme is delivered in an efficient, effective and high quality manner.
KEY DUTIES / RESPONSIBILITIES
Operational Delivery
- Responsible for the organisation and provision of administrative duties and project support to the equip Programme. This will include diary management, minute taking, word processing, mail management, file maintenance and the preparation of papers, reports, briefings etc. to ensure that programme requirements are met.
- Research, collation and presentation of information and reports as necessary.
- Assist programme team in the maintenance of project controls and standards
- Drafting correspondence and reports on behalf of the equip Programme and Project Managers.
- To maintain effective working relationships with key stakeholders both internal and external, maintaining appropriate communication networks and presenting a professional image at all times.
- Type reports, memos, letters, forms etc. to a high standard, as required.
- Utilise a range of software packages in the performance of the post including email, Word, Excel, PowerPoint, and specialist Project Management software
- Attend programme meetings as appropriate and support the preparation and timely issue of agenda, papers and the production of minutes.
- Maintain confidentiality within and without the workplace at all times.
- Participate as an active member of the programme team and undertake any other duties appropriate to the grade that may be assigned from time to time by senior officers.
Essential Criteria
1a. GCSE Mathematics & English (Grades A- C) OR equivalent qualification to demonstrate literacy and numeracy OR Higher qualification AND 2 x A Levels or equivalent OR Higher qualification AND have at least 18 months admin / clerical experience or equivalent, involving extracting and collating information from computerised information systems
OR 1b. 3 years admin / clerical experience
1. Experience in the use of Microsoft Office products including Excel, Word, Outlook and Power Point
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Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by The Organisation which will permit them to carry out the duties of the post. |
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SECTION 2: The following are ESSENTIAL criteria which will be measured during the interview/ selection stage: | |
· Demonstrate experience in the use of Microsoft Office products including, Excel, Word, Outlook and Power Point · Effective planning and organisational skills · Evidence of problem solving and use of initiative · Ability to work to objectives and tight timescales · Ability to be part of a team · Flexibility to work in a changing environment · Possess excellent communication and presentation skills to meet the needs of the post in full. |
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If you are interested and available for this position, please upload your CV to the link or contact Stephanie Wilson at [email protected]
To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.
Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between £16-£32 depending on clearance level.
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