Payroll Manager

Payroll Manager

Payroll Manager required for a large public sector organisation based through the Northern Ireland Housing Executive.

Location: Housing Centre, Belfast

Pay Per Hour: £12.40

Full Time / Part Time: Full Time

JOB SUMMARY/MAIN PURPOSE:

To support Shared Service Manager Payments and Payroll and Payroll and Employee Benefits Manager to provide a competent, effective and timely payroll function to the business in line with NIHE Standing Orders, Policies and statutory legislation and employment law.

To contribute to the provision of a modern, professional and responsive service to support NIHE business delivery and our vision and values.

MAIN DUTIES / RESPONSIBILITIES

1. To manage the day to day activities of the Payroll Team plan, manage and organise the day to day operation, rotating duties as required and deliver professional customer service.

2. To ensure post holder and Payroll staff is up to date with current legislation, ensuring required training is provided and encouraging professional development.

3. To ensure records are maintained in line with GDPR, Records Retention Policy and to provide confidence that the correct authorisation of payments, accountability and probity of payroll financial transactions has taken place

4. To ensure that all payments and the payroll deductions are correctly authorised and processed in an accurate and timely manner, all employees' benefits are correctly taxed in line with HMRC regulations and that all overpayments are identified and recovery action taken in a timely manner.

5. To ensure that Payroll Control accounts are reconciled on a monthly basis.

6. To ensure that all Payroll returns and payments to HMRC, NILGOSC and other bodies are made in a timely fashion.

7. To ensure that staff queries are addressed and resolved in a timely manner reflecting the high level of customer service expected from Payroll Staff.

8. To ensure that all relevant procedures are documented and adhered to by all staff and develop, monitor and implement quality processes within the Payroll Team.

9. To provide statistical information in respect of payroll transactions to allow for identification and resolution of issues impacting on service.

10. To be responsible for the Travel and Subsistence payments ensuring that HMRC regulations and internal policy are adhere to and ensure that processes are in place to answer queries in relation to Travel and Subsistence and to quality assure the claims process.

11. To oversee payroll relevant systems upgrades, design testing scripts and ensure testing is completes. .

12. In conjunction with Payroll and Employee Benefits Manager ensure the delivery of the section's objectives and the department's Business Plan.

13. NB: This summary of responsibilities and personal duties is not intended to be exhaustive. This role will develop and change in line with strategic corporate programmes and projects.

ESSENTIAL CRITERIA

Applicants must provide evidence by the closing date for application that they meet the following essential criteria:

1. a) Possess a CIPP Payroll Technician Certificate or equivalent relevant (Level 3 or higher*) qualification and have at least three years' experience working within in a payroll environment.

Or

1. Can demonstrate a minimum of five years' working within a payroll environment.

2. Demonstrate experience of:

• Managing / assisting to manage a payroll for an organisation of more than 100 staff using payroll software systems.
• Team Management / Supervision

3. Can demonstrate (to be assessed at interview):

• Strong understanding of HMRC regulations and requirements
• Excellent planning and organisational skills
• Ability to work accurately under pressure of multiple deadlines
• Strong interpersonal and influencing skills
• Strong team working ethos
• Excellent attention to detail
• Experience of using MS applications including MS Excel, MS Word and MS Office
• Robust understanding of payroll legislative requirements

Candidates may also be assessed against the Leader section of the Housing Executive's Behavioural Framework.

If you are interested and available for this position, please upload your CV to the link or contact Emer McNally on [email protected]

To be shortlisted for this role all applicants must meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless of if you already have a valid certificate. It will be a cost of between £16 - £32 depending on clearance level.