Interim Accounts Administrator

The Opportunity

A fantastic opportunity has come up as an Accounts Administrator on a contract basis (6-9 months) - the successful applicant will play a key role within the finance team; controlling the purchase ledger, processing vendor invoices and credit notes, ensuring invoices are processed promptly and assisting in the reconciliation of monthly supplier statements.

Moreover, the ideal candidate will have previous experience within a busy accounts payable department and proven experience processing high volumes of transactions.

Responsibilities

- Manage the purchase ledger for all companies within the group using Microsoft Dynamics Business Central, including of the online purchase order and approval system.

- Handle new supplier onboarding, ensuring all bank details are confirmed through telephone verification.

- Maintain supplier account data, ensuring accuracy, consistency, and proper formatting of standing data.

- Input vendor invoices and credit notes into the system using integrated document capture software.

- Verify invoice details, checking for VAT compliance, correct company names, addresses, and that the invoice is directed correctly.

- Ensure timely invoice processing to prevent delays and backlog accumulation.

- Resolve discrepancies between invoices, purchase orders, and goods receipts, ensuring accurate matching within the system.

- Monitor processing logs and collaborate with internal departments to ensure prompt receipting of POs and timely invoice approvals.

- Work closely with ordering staff across the organisation to resolve invoice-related queries.

- Support monthly reconciliations of supplier statements in collaboration with the Management Accountant.

- Prepare and submit payment run proposals in line with agreed schedules.

- Ensure remittance advices are issued to suppliers after payments are made.

Criteria

- A minimum of 5 GCSE passes at grade C or above, including Maths & English or equivalent qualifications.

- Previous experience in a busy accounts payable department, including proven experience processing high volumes of transactions.

- Proven experience of Microsoft Office Applications (candidates must specifically demonstrate that they have worked with Outlook, Word, and Excel).

- Demonstrable understanding of multi-currency transactions.

- Ability to work to strict deadlines, prioritise and plan workload whilst ensuring accuracy.

If you are interested in hearing more/applying, please submit your application using the link below or send your CV to [email protected]!