Executive Assistant
Staffline Recruitment Ireland
Permanent
Engineering
Lisburn, County Antrim
£28000 - £30000 per annum
Ref: J13130_1728056045
Job description
The Opportunity and Company
Our client specializes in providing engineering and project management services with a particular focus on the renewable energy sector (including offshore wind). Due to significant growth they are recruiting a new Executive Assistant to join their team. The successful candidates will play an essential role in providing top tier administrative support to our MD!
Main Tasks
- Providing high-level administrative, secretarial and general support to the Managing Director.
- Managing diaries and scheduling meetings and appointments on behalf of the Managing Director
- Organise and prepare for meetings, recording and distributing meeting minutes and ensuring all actions are completed in a timely manner.,
- Researching and identifying key information or data, which you will then present to the Managing Director to enable informed decision-making. You may also need to research information on behalf of other Directors and Managers within the team.
- Prioritising time-sensitive tasks and ensuring compliance with strict deadlines.
- Distributing correspondence and documents of a private and confidential nature
- Handling requests and queries on behalf of the MD (internal and external)
- Arranging travel and organization plans for the Managing Director, which may extend to other directors as required.
- Basic to intermediate management of costs (with the support of Accounts and Directors)
Criteria
- Minimum of 2 years' experience at Personal Assistant/Executive Assistant level
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Excellent verbal and written communication skills.
- Ability to focus on tasks and see through to completion within strict deadlines.
- You must be able to work independently and handle multiple tasks simultaneously.
- Discretion and confidentiality in handling sensitive information.
- Experience using Xero accounts package would be preferred but not essential.
- ISO / Audit experience preferred but not essential.
- Fantastic interpersonal skills.
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