Administrator, Omagh

Staffline are seeking an Administrator in Omagh for a Fixed Term Contract role (approximately 1 year)

***Experience in the Industrial / Construction sectors is advantageous

Hours: 9.00am - 5.00pm - 37.5 hours per week.

Location: In person, the role will also require covering reception and the switchboard occasionally.

Rate of Pay: Negotiable subject to experience

Duties

• Complete Out of Hours Report (Trackers) for the Plant Department on a daily basis
• Update Site Inductions (CALMS) and chase up outstanding training records, forward to SHEQ Advisor, update training records to date file.
• Complete equipment preparation for Site or Plant.
• Review equipment and Asset list for Site Vehicles
• Prepare site folders: Print RAMS, Drawings, Daily Paperwork required by work squads and file in manual folders.
• Update Framework folders on company filing system and sustain IQ data.
• Collect Dockets for Plant and Material orders for Accounts. Review Weekly Plant / material charge report; Allocate Stock.
• Compile Monthly report, run Tracker Reports for Plant - i.e. Lorries and Out of Hours.
• Assist with Competency Management document control
• Assist Project Manager and H&S Advisor with compilation of H&S Documents
• Collate weekly time sheets for direct employees and subcontractors and forward to payroll.
• Assist with processing Invoices for Subcontractors.
• Internal and External Plant Hire - Receive, create, Issue. Dispatch, commit & Off-hire purchase orders North & South Account.
• Provide administrative assistance with event bookings including promotional / marketing materials.
• Do vehicle runs and cover reception as required.

Essential requirements:

• Educated at least to A Level standard.
• A minimum of 2 years' experience in a similar Administration role.
• Good organisational, time management and interpersonal/communication skills.
• Strong team player with ability to work to deadlines.
• Excellent attention to detail.
• Strong IT skills including Microsoft Office and Adobe packages

Benefits

• Pension Scheme
• Private Health Scheme and Cash Plan after 6 months
• Training and Development Opportunities

To apply please send cv to [email protected]

or call 028 6632 3300 (EXT 345)