Administration Assistant

Administrative Assistant

We are seeking a Material Scheduling Administrator for our client Wrightbus who are based in Galgorm, Ballymena. This will be a temporary position for approx 6 months with potential for possible extension.

The successful candidate will assist in Purchasing/ Inventory Administration duties with the supply chain function.

Main Duties:

• Accurate input of data
• Compilation of reports for various sources into Excel using Pivot tables "Look up" function etc
• Manipulation of data to produce graphs and trend analysis
• Processing of purchase requisitions
• Processing of MRP requirements as directed by Material Schedulers
• Placing of orders on Sage system manually
• Expediting orders
• Resolving invoice queries
• Processing Customs Information
• Assist in preparation of training documents
• Log and help process Pro-forma invoices
• Help manage the Rebuy process, contact suppliers for prices etc
• Support stores by booking- in goods when necessary
• Manage stationery requirments, monitor stock levels and place orders as necessary
• Manage some consumable suppliers, eg PPE and workwear

Essential Criteria:

• 5 GCSE's Grade A-C to include Maths and English (or equivalent)
• Minimum of 12 months experience in a busy admin role
• Experience of data input
• Computer literate with a working knowledge of Microsoft Excel, LOOKUP functions & Pivot tables for data manipulation
• Ability to prioritse and schedule own workload
• Ability to work under time pressure
• Good interpersonal skills
• Flexible and adaptable

Desirable Criteria:

• IT or Computing qualification
• Previous experience in a purchasing office
• Experience of using an intergrated system eg, Sage.

Rate of Pay:

• £12.15 per hour

Hours of work:

• Monday to Thursday from 8.15am to 5pm
• Friday from 8am to 1pm