Admin Assistant, Newtownards
South Eastern Health and Social Care Trust
Job description
My client a leading public sector organisation based in Newtownards are currently looking for a Full-Time Admin Assistant to join their existing team.
Hours: The hours of work will be 37.5 hours per week, 9.00am - 5.00pm Monday to Friday
Pay: £12.31 per hour
KEY DUTIES / RESPONSIBILITIES
- Collate information from Care Management regarding admissions to
residential/nursing care. Interpret data and review for reasonableness and completeness.
- Use initiative and sound working knowledge to follow up and resolve outstanding matters with the relevant stakeholders e.g. Care management/Benefit agencies/Legal.
- Calculate client's financial assessment/re-assessment in accordance with the Charging for Residential Guidelines. A comprehensive, in-depth knowledge of this extensive document is required for complex matters. A sound knowledge of regulations in relation to Social Security benefit entitlements is also required.
- Maintain/update Abacus residential module with client data received from Care Management including information from Declaration of Means and third party forms to enable accurate and timely processing of all functions.
- Complete Monthly processes for Financial Assessments function in accordance with timetable including Home Payment Run, Invoicing Run and Credit control Dunning process.
- Collate reports regarding clients as and when requested. This will require good knowledge of Abacus reporting module and proficient skills in Excel.
- Responsible for the credit control function in respect of clients in residential/nursing homes. Within this role the post-holder will be responsible for completing the monthly Dunning process ensuring all clients are issued with reminder letters appropriate to age of debt.
This role will also require the post holder to liaise with various stake holders regarding debt recovery including Care Management/Clients/Personal representatives/Solicitor's and Trust Legal.
The postholder will be involved in providing detailed information regarding debt recovery to senior management in relation to Bad Debt Provision.
Essential Criteria |
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An HNC/D (finance related) or equivalent plus 1 year's suitable relevant experience in a finance department. OR NVQ level 3 plus 2 years suitable relevant experience in a finance department. OR 3 years recent suitable relevant experience in a finance department at Band 3 or equivalent. *Relevant experience is defined as working in an office in a financial environment, e.g. making payments, receipting cash, assisting preparation of accounts or reconciling bank accounts |
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Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the Trust which will permit them to carry out the duties of the post. |
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SECTION 2: The following are ESSENTIAL criteria which will be measured during the interview/ selection stage: | |
Good communication and interpersonal skills, with a proven track record of having worked with a range of stakeholders. |
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A working knowledge of financial systems and Microsoft Office. |
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If you are interested and available for this position, please upload your CV to the link or contact Stephanie Wilson at [email protected]
To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.
Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between £16-£32 depending on clearance level.
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