Recruitment Administrator | Kildare

Role: Recruitment & HR Administrator

Location: Co. Kildare

Salary: €30,000 - €34,000

Are you a highly organised, proactive administrator who takes pride in getting the details right? Do you enjoy working in a busy, varied role where no two days are quite the same?

We are looking for a motivated and enthusiastic Recruitment & HR Administrator to join our HR team in Naas.

This is an excellent opportunity for someone with strong administrative experience who enjoys being organised, keeping things running smoothly and supporting a busy team. While previous HR or recruitment experience would be an advantage, it is not essential. What matters most is your attention to detail, positive attitude, flexibility and ability to take ownership of your work.

About the Role

Working closely with the Talent Acquisition Specialist, you will provide essential administrative and coordination support across recruitment and HR activities, helping to ensure an efficient and professional experience for candidates, hiring managers and employees.

The role is varied and hands-on, covering everything from managing job advertisements and coordinating interviews to preparing employment contracts, supporting onboarding and maintaining accurate employee records.

Key Responsibilities will include:

• Recruitment Administration: Manage job advertisements across various platforms, maintain vacancy information and oversee incoming applications, ensuring all candidate records are accurate and up to date.
• Interview Coordination: Liaise with hiring managers and candidates to arrange interviews, manage schedules and ensure a smooth recruitment process.
• Communication & Follow-Up: Maintain regular communication with hiring managers, provide candidate updates and follow up on interview feedback and outstanding documentation.
• HR Administration: Prepare employment contracts, coordinate electronic signatures, process employee documentation and support new employee onboarding.
• Employee Records: Maintain accurate and confidential employee files, recruitment records and HR system information.
• Reporting & Administration: Update recruitment and HR dashboards, maintain trackers, run reports and assist with exit interview coordination.
• Team Support: Provide general administrative and operational support to the wider HR team, assist with HR initiatives and help identify ways to improve administrative processes.

Applicants will meet the following requirements:

• A minimum of 2 years' experience in an administrative or coordination role.
• Strong working knowledge of Microsoft Office, particularly Word, Excel, Outlook, PowerPoint and SharePoint.
• Experience using HR or recruitment systems would be an advantage, but is not essential.
• Highly organised, methodical and exceptionally attentive to detail.
• Self-motivated, enthusiastic and comfortable taking ownership of tasks.
• A flexible and adaptable administrator who enjoys a varied workload.
• Proactive, with the initiative to identify what needs to be done and get on with it.
• Comfortable managing multiple priorities and working to deadlines.
• A confident communicator who enjoys dealing with people at all levels.
• Reliable, responsible and committed, with a positive, can-do attitude.
• Equally comfortable working independently and as part of a team.
• Full clean driving licence and own transport are essential.

This is a great opportunity to join a busy, supportive HR team in a role where you can make a real contribution. You will gain exposure to a broad range of HR and recruitment activities, develop new skills and have the opportunity to grow professionally.

If you are an enthusiastic, detail-oriented administrator who enjoys being busy, takes pride in doing things right and is always willing to go the extra mile, we would love to hear from you!

To Apply, send a copy of your cv for immediate review to Laura Craughwell at Staffline Recruitment via the enclosed link.