Purchasing/Procurement Higher Executive Officer.

Role - Purchasing/Procurement Officer (Higher Executive Officer)
Client - Forensic Science Ireland
Location - Forensic Science Ireland, Backweston Laboratory Campus, Celbridge, Co. Kildare
Application Method - GetGot Application form only - https://staffline.getgotjobs.ie/

Working within the Corporate Affairs Unit, the Purchasing/Procurement Officer will provide a comprehensive service to all business units in FSI in managing the procurement function, ensuring procurement compliance, developing best practice value contracts and promoting procurement awareness generally. The Corporate Affairs Unit has responsibility for managing and developing central contracts and the Purchasing/Procurement Officer will have a lead role developing, implementing and managing the processes.

The procurement environment within the public sector has significantly changed and will necessitate greater collaboration at national level with the OGP. The successful candidate will be expected to represent the procurement including green procurement needs and requirements of the FSI when engaging with a wide range of external stakeholders.

Key Responsibilities of the role

The main responsibilities of the role are:

• Management and coordination of all procurement activities for FSI, whilst ensuring that Public Procurement Guidelines for the purchase of Goods and Services are adhered to.
• Ensuring that the Public Procurement process provides Value for Money for FSI.
• Management of Procurement documentation and Procurement Templates for FSI.
• Liaising with the Office of Government Procurement (OGP), Education Procurement Service (EPS) and other Central Purchasing Bodies (CPB) in relation to government and centralised frameworks.
• Monitoring of suppliers agreements and contract management where applicable.
• Providing subject matter expertise to FSI staff and provide advice on procurement related matters and public procurement process.
• Maintaining contracts register to assist in forward planning and exercising appropriate internal control and arrange for the publication of relevant details where required.
• Coordinating the maintenance of all relevant Procurement records.
• Assisting with the development of an annual procurement plan, ensuring regular review and quarterly reporting to the FSI Management Board regarding the plan.
• Promoting green procurement awareness within FSI and implement best practice in all dealings.
• Monitoring and report on the utilisation and uptake of existing OGP, regional and other framework contracts.
• Managing a procurement team who oversee the processing of purchasing order for FSI, Monitor purchase orders, supplier accounts, and Procurement activity / spend to ensure compliance with Procurement guidelines and best practice.
• Day to day duties including dealing with various queries from FSI staff and suppliers' contractors and the approval of orders in adherence to public procurement guidelines.
• Participating in and support of the development of IT systems as appropriate.
• Any other duties relevant to the role and grade which may be assigned by FSI management.

The above is intended as a general guide to the duties of the role and responsibilities. It is not intended to be definitive. The role and responsibilities will be subject to review.

Entry Requirements

Candidates must by the closing date for applications have:

• Qualification/Certification in Public Procurement (including green procurement) or have undergone comprehensive public procurement training.
• A minimum of 2 years' experience directly involved in the area of Purchasing and Procurement management;

Candidates must also have:

• A proven track record of delivering successful outcomes in Public Procurement;
• A thorough knowledge of Public Sector procurement guidelines, rules and regulations with a commitment to high standards of public service;
• Experience of engaging with OGP and procurement frameworks;
• Experience of developing and implementing procurement policies and procedures;
• A thorough knowledge of the e-Tenders platform;
• The ability to identify and meet targets and savings through optimising portfolio spend;
• Strong communication, analytical, reporting and interpersonal skills;
• Significant experience in managing staff including but not limited to general staff supervision, teamwork scheduling, staff development and training.

Desirable

• Experience of drafting, negotiating, executing and managing Contracts;
• Good administrative and IT Skills.
• Experience of engaging with other Procurement Bodies (e.g. the Education Procurement Service).

For further information and to complete an online application form, please visit Staffline GetGot Jobs Ireland https://staffline.getgotjobs.ie/home or click apply now.

CV's will not be accepted for this role. If you submit a CV or blank document, you will get an email with a link to complete the online application form.

Closing date for all completed online application forms is 3:00 PM, Tuesday 17^th November 2026.