Materials Services Officer

Materials Services Officer

Band 3

Craigavon

Temporary (Until 31/03/2027)

The Role: The post holder will be a member of a team providing logistic and system support in the Southern Trust area. The postholder will be able to demonstrate a high level of customer awareness, knowledge of stores inventories and procedures, and be able to deliver effective management of information.

Responsibilities

• Responsible for the weekly management, administration and stock control of Trust locations included in EMM (Electronic Materials Management) system. Ensure that EMM stock orders are scanned and processed in line with agreed input deadlines.
• Operation of EMM scanning equipment, analysis of inventory usage and reports and production of replacement bar code labels to reflect adjustments in stock levels. Liaising with Trust ward and department managers and BSO PaLS central EMM team to ensure the delivery of an efficient and effective service.
• Provide advice, guidance and instruction to end users on operational aspects of FPL eProcurement system and the replacement Equip system.
• Input daily requirements to FPL / replacement Equip system and Micad Systems and process estates maintenance requisitions and present analysis as required.
• Receive, check and process manual SHSCT / GP / Private Customer stock requisitions for stock items available through regional Procurement & Logistics service. Arrange method of payment and collection if necessary.
• Liaise, advise and resolve customer problems regarding requisitions, deliveries and emergency requirements.
• Liaise with BSO PaLS daily regarding issues and queries.
• Receive, process and record requests from customers requiring goods returned to BSO PaLS.
• Assist in the production of management information reports regarding procurement of goods within SHSCT.
• Maintain, update and file departmental records and undertake secretarial / clerical duties.
• Assist with monthly / yearly stocktaking exercise of stores and wards / departments within SHSCT areas

Essential Criteria:

• A minimum of 4 GCSE or equivalent (Grades A* - C) including English Language and Mathematics and 1 year admin experience OR 2 year's relevant admin experience
• Hold a UK Driving Licence
• Ability to work as part of a team.
• Ability to use own initiative
• Good organisational skills with an ability to prioritise own workload
• Ability to work to set deadlines.
• Ability to communicate effectively to meet the needs of the service.
• Awareness of Customer Service showing a high level of accuracy and attention to detail

Desirable Criteria:

• Experience in the use of e-Procurement system

Hours of work: Mon - Fri 8am - 4pm

Hourly rate: £12.71 per hour

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