Executive Assisant Band 4

Executive Assistant to CEO & DoE/PGMD - Belfast

Location: Belfast - Beechil House
Working Hours: Monday-Thursday, 9am-5pm; Friday, 8.30am-4.30pm
Pay Rate: £14.06 per hour

About the Role

Staffline is recruiting for an Executive Assistant to the CEO & DoE/PGMD within the Corporate Department of the Northern Ireland Medical and Dental Training Agency (NIMDTA).

This is an excellent opportunity for an experienced administrator to provide professional administrative support within a busy corporate environment.

Key Responsibilities

• Provide effective administrative support within an office environment.
• Prepare letters and correspondence.
• Maintain administrative systems and databases.
• Communicate professionally with stakeholders.
• Use Microsoft Office applications, including Word, Excel and PowerPoint.
• Plan and prioritise workloads to meet deadlines.
• Maintain high standards of accuracy, quality and professionalism.
• Manage, analyse and evaluate information to support effective decision-making.
• Plan, allocate and evaluate work for yourself and others.

Essential Criteria

Applicants must have:

• GCSE English and Maths at grades A-C, or equivalent/higher qualification, and
• 2 A Levels or equivalent/higher qualification, and
• At least 18 months' relevant administrative experience; or a minimum of 3 years' relevant experience.
• Relevant experience must include working in an office environment undertaking administrative duties such as correspondence, maintaining systems/databases and communicating with stakeholders.
• Experience using Microsoft Office, including Word, Excel and PowerPoint.
• A current full UK driving licence and access to a car on appointment, subject to the stated organisational exemption.

Desirable Criteria

• At least 6 months' experience coordinating arrangements for events.
• At least 1 years' experience providing administrative support to committees, including minute taking.
• Experience of financial administration, including processing payments and invoices.

How to Apply

If you are interested and available for this position, please upload your CV to the link or contact [email protected]

To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless of if you already have a valid certificate. It will be a cost of between £16 - £32 depending on clearance level.