Assistant Project Manager (Equip)

Job Title: Assistant Project Manager

Rate of Pay: £19.78

Location: Greenmount House, Ballymena

Duration: End of March 2027 (possible extension)

Key Responsibilities:

Project Delivery and Implementation

• Support the delivery and implementation of the Equip programme within the Finance Directorate and across the organisation.
• Ensure appropriate governance arrangements are in place for the Finance and HR aspects of the project.
• Monitor project performance, milestones, deliverables, and benefits realisation.
• Maintain project monitoring systems and processes, escalating risks and issues where appropriate and supporting mitigation activities.
• Develop project plans, implementation strategies, and supporting documentation.
• Produce project reports, highlight reports, and other documentation in line with Trust and Health and Social Care (HSC) standards.
• Collaborate effectively with internal and external stakeholders to support successful project implementation.
• Maintain project risk and issue logs and support ongoing risk management activities.
• Liaise with departmental managers and related projects to ensure coordinated delivery and avoid duplication of effort.
• Support the development, review, and updating of Trust policies, procedures, and Standard Operating Procedures impacted by Finance and HR system changes.

Financial and Resource Management

• Identify and coordinate resources required for successful project delivery.
• Monitor project progress and resource utilisation, implementing corrective actions where necessary.
• Manage and monitor project budgets and expenditure throughout the project lifecycle.
• Establish appropriate project and programme structures for governance, quality assurance, and reporting.
• Participate in post-project evaluations and reviews, capturing lessons learned and supporting continuous improvement.
• Supervise and coordinate staff activities to ensure work is completed accurately and within agreed deadlines.

Stakeholder Engagement and Collaborative Working

• Engage with key stakeholders to support project implementation and delivery.
• Represent the Trust at relevant local forums, meetings, and project groups.
• Work collaboratively with stakeholders across Health and Social Care (HSC) organisations and external partners.
• Maintain positive relationships with suppliers and vendors and coordinate communications as required.
• Support stakeholders in identifying and documenting application development and system improvement requirements.

General Management Responsibilities

The post holder will:

• Ensure appropriate governance, risk management, and safety arrangements are maintained within areas of responsibility.
• Promote and maintain compliance with infection prevention and control policies and procedures.
• Ensure compliance with financial governance requirements, including Standing Financial Instructions and payroll procedures where applicable.
• Support staff performance management, development reviews, and personal development planning.
• Promote a culture of continuous improvement, innovation, and service development.
• Maintain knowledge of relevant policies and procedures relating to staff and resource management.
• Communicate effectively and foster productive working relationships across teams and departments.
• Delegate responsibilities appropriately while maintaining accountability for outcomes.
• Promote learning, training, and professional development opportunities for staff.
• Uphold equality, diversity, and inclusion principles in all aspects of work.
• Promote environmental sustainability and efficient use of resources.
• Ensure compliance with GDPR, Data Protection legislation, Freedom of Information requirements, Environmental Information Regulations, and Records Management policies.

Essential Qualifications and Experience

Applicants must meet one of the following:

• A university degree and a minimum of 2 years' relevant experience; or
• An HND (or equivalent recognised qualification) and a minimum of 3 years' relevant experience; or
• A minimum of 5 years' relevant experience.

Relevant experience is defined as providing or supporting programmes or projects within a large-scale organisation.

Additional Requirement

• Hold a current full UK driving licence and have access to a vehicle for work purposes (reasonable adjustments will be considered in line with disability requirements).

Essential Skills and Competencies

• Demonstrable people management and organisational skills.
• Excellent written and verbal communication skills with the ability to build and maintain professional relationships.
• Proactive, self-motivated, and able to work effectively with internal and external stakeholders.
• Strong analytical and problem-solving skills with experience interpreting information and producing detailed reports for senior management.
• Ability to work accurately, manage competing priorities, and meet tight deadlines within a fast-paced project environment.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.

If you are interested, please upload your CV to the link provided, and Mia Taylor will be in contact to confirm if you have been shortlisted.

[email protected]

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless of if you already have a valid certificate.

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