Band 3 Team Secretary

Northern Health and Social Care Trust

Temporary (3 Months)

Admin and Secretarial

Ballymena, County Antrim

Up to £12.75 per hour

Startdate: ASAP

Ref: J18965_1775750631

Apply now

Job description

Staffline are recruiting on behalf of NHSCT for a Band 3 Higher Clerical Officer required on a temporary basis based in Ballymena.

Role: Band 3 Higher Clerical Officer

Rate of Pay: £12.75ph

Location: Ballymena

Hours: 25 Hours. Monday - Friday. 9am-2pm

Duration: End of June

Main duties/Responsibilities:

Be aware of Trust Cash Handling Policy as post holder will be required to collect money from clients on a daily basis to pay for their on-site meal.
Count and reconcile monies collected from various social clubs, 'meals on wheels 'and other initiatives.
Petty cash duties.
Type reports, memos, letters, forms etc as required from manuscript and notes using a word processing system.

Liaise closely with other departments dealing with incoming and outgoing enquiries as appropriate.
Use UNITAS system to do all ordering for the centre such as supplies/utensils for kitchen and supplies for the centre.
Monitor and reconcile all invoices for deliveries and send to appropriate Trust department in a timely manner for payment.
Ensure timesheets for weekly paid staff are completed and sent to the appropriate department within timescales.
Provide clerical support to Centre Manager and maintain diary.
Take minutes of staff meetings on a monthly basis.

Communication by phone, written correspondence and possible face-to-face contact with clients, families or other members of the public.

Filing duties and maintain and update manual records.

Answering telephone and taking messages and reception duties.

Weekly/monthly/quarterly preparation and provision of statistics

Data input and retrieval of appropriate information from computerised system, e.g. Soscare, etc.

Photocopying duties

Processing and despatching outgoing and incoming mail.

Maintaining staff relationships and morale amongst other members of staff.

Participating as required in assessment and training of staff having the required nationally recognised competence when this is necessary to carry out this responsibility.

Maintain confidentiality within and without the workplace.

To implement and monitor protocols as directed by The Service Delivery Unit whilst ensuring that all clients are seen within designated time frames as laid down by the Department.

Undertaking other appropriate duties as may be assigned from time to time.

Essential Criteria:

4 GCSEs to include English and Mathematics (Grade A*- C) or equivalent AND 1 years' experience working in a team administration office environment.

2 years' experience working in a team administration office environment.
In addition to (a) or (b) applicants must have one years' working experience of using Microsoft Word, Excel and Outlook in an office environment.

To be shortlisted for this role all applicants MUST meet the essential criteria. If you are interested please upload your CV to the link provided, and Christine Thompson will be in contact to confirm if you have been shortlisted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate.