School Administrator | Dublin 15

School Administrator | Dublin 15

At Staffline Recruitment we are seeking a highly organised, professional and personable School Secretary to join a busy administrative team in a well-established, reputable, values-led secondary school located in Dublin 15. This is a varied and dynamic role requiring excellent organisational, administration and communication skills with the ability to manage multiple priorities in a busy school environment.

The successful candidate will play a central role in supporting senior leadership, staff, students, parents, and alumni, while ensuring the smooth day-to-day running of administrative operations.

Key responsibilities will include:

• Processing Garda Vetting applications for students, teachers and support staff as required.
• Assisting with the organisation and administration of major school events (e.g., debates, liturgical services, seasonal initiatives).
• Supporting the preparation and coordination of large-scale events such as Open Evening and Parent-Teacher Meetings.
• Preparing up-to-date class lists at the start of each academic year.
• Updating student and staff data systems.
• Communicating effectively with parents regarding meetings, events, and school activities.
• Providing reception cover during lunch breaks, end-of-day periods, and staff leave.
• Supporting the Principal's PA and administrative team as required.
• Assisting with school management systems (including VSware, iClass and related platforms).
• Supporting Prizegiving administration, including ordering vouchers and liaising with relevant post holders.
• Ordering stationery and supplies for administrative and teaching staff.
• Organising references and maintaining accurate school records.
• Attending monthly alumni meetings and events as required.
• Coordinating alumni events in collaboration with school leadership.

• Ensuring full compliance with safeguarding, data protection, and confidentiality policies at all times.
• Flexibility to undertake additional duties as assigned.

Interested candidates will meet the following requirements:

• A minimum of 2 - 5 years of experience in a similar position (school environment highly desirable)
• Excellent communication and interpersonal skills.
• Strong digital proficiency and high level of competency in Microsoft Office.
• Excellent organisational and time-management skills.
• Ability to handle confidential information with discretion and professionalism.
• Professional, friendly and approachable manner.
• Ability to work collaboratively as part of a team

• Knowledge of safeguarding and GDPR requirements

This is a permanent, full-time position that will be based fully onsite. A salary in the region of €35,000 - €40,000 will be payable, depending on experience.

If you are organised, proactive, and enjoy working in a busy and rewarding educational setting with a supportive and collaborative working environment, we would welcome your application.

Please send an up to date version of your cv Laura Craughwell at Staffline Recruitment via the enclosed link.

The closing date for applications is Friday, March 6^th at 12.00pm.