Lettings and Property Mangagement Administrator

Lettings and Property Management Administrator

Staffline Ireland are recruiting on behalf of a leading Estate Agent for a Lettings and Property Management Administrator. The lettings and Property Management Administrator will join the department that currently manages over 680 residential properties, delivering a comprehensive, professional and proactive service to both landlords and tenants.

Responsibilities:

• Register and maintain rental property details on the in-house property management software.
• Upload property details and images to company websites and online portals.
• Complete tenancy credit checks and ensure they are processed accurately and within agreed timeframes.
• Ensure full, accurate and up-to-date records are maintained for both tenants and landlords.
• Liaise with tenants and landlords regarding viewings, applications and follow-ups.
• Handle day-to-day enquiries relating to rental properties.
• Administer lease renewals, ensuring documentation is issued, completed and recorded correctly.
• Monitor statutory and regulatory compliance, including certification and renewals, ensuring all deadlines are met.
• Proactively chase tenant rent arrears in a professional and timely manner, escalating where necessary.
• Complete and process housing benefit and related forms as required.
• Act as a point of contact for tenants in chasing arrears.
• Support the property management team in delivering a high standard of service across a large portfolio of managed properties.
• Carry out any other administrative duties associated with the lettings and property management function.
• Any other duties role may involve.

Person Specification:

• Previous experience in a lettings or property management administrative role is essential.
• Excellent communication and interpersonal skills, with the ability to deal confidently with landlords, tenants and contractors.
• Strong organisational skills with a high level of attention to detail.
• Excellent working knowledge of Microsoft Office, particularly Microsoft Excel.
• Ability to work effectively in a fast-paced and busy office environment.
• Proactive, self-motivated and able to use own initiative with minimal supervision.
• Flexible and committed, with a professional approach to workload and deadlines.

The Rewards

The successful Lettings and Property Management Administrator will enjoy a competitive salary depending on experience plus commission and career progression.

Location

The Lettings and Property Management Administrator role will be based in Belfast.

To be considered for this position, please forward your CV to Ross McConville at Staffline Ireland by clicking on the APPLY button on this page and attaching your CV.

The Staffline Ireland Specialist Team is a dedicated division within Staffline Ireland, focused on providing Permanent, Contract & Temporary staffing solutions across; Construction, Engineering, Accountancy & Finance, Financial Services & Insurance, Health & Safety, HR, IT, Sales & Marketing, Senior Manufacturing, Procurement & Supply Chain & Medical, Health & Social Care.