Administration Officer

Administration Officer

Location: Newforge Lane
Hours: Full-time, 37 hours per week
Pay Rate: £13.75 per hour

About the Role

AFBI is seeking an Administrative Officer to support the Newforge Estate Unit within the Estate Management & Development Branch (EMDB). Reporting to the Premises Officer, the postholder will provide essential administrative and operational support to ensure the safe, compliant, and effective day-to-day management of the Newforge site.

This is a varied role combining facilities administration, contractor liaison, health and safety support, systems use, and reception duties within a busy public-sector estate environment.

Key Duties & Responsibilities

The successful candidate will assist the Premises Officer with:

• Facilitating, monitoring, and managing the planned preventative maintenance (PPM) schedule and associated remedial works
• Managing defect reporting and reactive maintenance
• Daily use of AMPS (NICS Asset Management & Property Services system) to manage maintenance works, minor projects, and asbestos-related activity
• Administration relating to specialist laboratory gas maintenance
• Operation and monitoring of the permit-to-work system
• Supporting site security, including KPI reporting and invoice processing
• Assisting with fire safety duties as Deputy Fire Precautions Officer, including weekly fire alarm testing and routine safety checks
• Providing reception cover, dealing with visitors, contractors, suppliers, staff, and AFBI Board Members
• Managing daily post, mail, and courier services
• Undertaking any other duties appropriate to the role as requested by the Premises Officer

Essential Criteria

Applicants must demonstrate:

• 5 GCSEs (or equivalent) at Grade C or above, including English Language and Mathematics
• At least 1 years' experience working in a facilities management (FM) environment, undertaking duties similar to those outlined above
• Strong communication skills, with the ability to deal confidently with staff, contractors, visitors, and reception duties (including tannoy announcements)
• Competence in Microsoft Office, particularly Word and Excel, for invoice processing, record keeping, and correspondence
• Experience of, or ability to quickly learn, online asset management systems
• Ability to work effectively as part of a team
• Ability to work on own initiative and manage a varied workload

Apply Now!
Take the next step in your career and join a rewarding role with our client. Apply today or contact Robyn Barry at [email protected]

To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between £16 - £32 depending on clearance level.