Band 3 Team Secretary

·Prioritising and carrying out word-processing duties, typing reports, memos, letters, forms etc to a high standard, as required from manuscript, audio and notes using a word processing system or through digital dictation.

·Compile data from various sources and present in a legible manner on a regular basis.

·Maintain spreadsheets and extract data from spreadsheets and present in report form when required.

·Arrange and provide administrative support at meetings including minute taking and issuing of relevant documentation (at base or other locations as required).

·Open, sort and distribute all mail to the department.

·Take appropriate action in relation to mail, telephone and other enquiries ensuring effective messaging and 'bring forward' systems are in place and necessary follow up action is taken.

·Liaise with outside agencies and other disciplines, dealing with enquiries as appropriate.

·Maintain and update manual records as required, e.g. client and operational filing, absence rates, and mileage.

·Routine filing and maintaining an efficient filing system.

·Telephone duties-dealing with departmental queries which will include taking and passing on clear and concise messages and obtaining and passing on information.

·Cash handling including petty cash and lodgements to the bank.

·Provide cover as required for other clerical staff during periods of absence or excess workload.

·Collecting and collating statistical information as required in line with targets, KPIs and PfAs.

·Develop, maintain and update spreadsheets and databases using the Microsoft Office suite.

·Maintaining staff relationships and morale.

·Participating as required in assessment and training of staff.

·Maintain confidentiality inside and outside the workplace at all times.

·Through his/her own actions ensure adherence to the Principles of Equality and Human Rights legislation

Use Trust and Departmental technology in line with the Trust's Information Management and Technology Strategy.

· Undertake any other duties as assigned by Manager to ensure the needs of the department are met.